Support Administrator

Location: Papakura

Start date: ASAP

Blue Light is a National Youth Development Organisation who works in partnership with the Police, Government Agencies and local communities to deliver a wide range of youth programmes and activities.

Are you an admin hero who loves organisation, people, and making things run smoothly? We’re looking for a warm, adaptable, highly organised Administrator to support our National Programmes Manager.  This role is the engine room behind our mahi with rangatahi across Aotearoa, keeping programmes coordinated, travel booked, reports accurate, and health & safety documentation up to date.

If you bring positive energy, great interpersonal skills, and enjoy the occasional creative task (like snapping or editing a quick video), you’ll fit right in.

What You’ll Do

• Keep our national programmes organised, scheduled, and supported.
• Coordinate events, travel and flight bookings.
• Manage programme documentation, emails, communication, logistics, and national coordination.
• Collate information and prepare reports, working confidently in Excel and digital systems.
• Assist with health & safety administration.
• Manage our CRM system.
• Maintain tidy, efficient systems that help the team deliver high‑quality programmes
• Build strong relationships with youth, whānau, Police, NZDF, schools, and community partners
• Support occasional creative tasks such as video recording or editing

Skills, Experience & Attributes

Essential

• Strong administrative experience in a fast‑paced environment
• Willingness to participate in training and support the delivery of training to staff
• High attention to detail and accuracy in data entry, reporting and documentation
• Strong organisational skills with the ability to manage multiple tasks and deadlines
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office and digital data systems
• Ability to build positive relationships with diverse stakeholders
• Commitment to youth development, cultural responsiveness, and trauma‑informed practice

Desirable

• Experience in youth development, social services, education, or sport/recreation sectors
• Experience managing databases or CRM systems
• Understanding of Health & Safety processes and documentation
• Familiarity with protective‑factor frameworks or youth wellbeing models
• Knowledge of te ao Māori, tikanga, and/or Pacific cultural frameworks

Personal Attributes

• Warm, approachable, and youth‑centred
• Flexible with sense of humour
• Easy‑going, adaptable, and able to bring positive creative energy to the team
• Highly organised and reliable, with strong follow‑through
• Calm under pressure and adaptable to changing needs
• Values‑driven, culturally responsive, and committed to equitable outcomes for rangatahi
• A team player who contributes positively to a multidisciplinary environment

Applicants for this position should have NZ residency or a valid NZ work visa and a full clean drivers licence.
Applications close the 13th September
Email: [email protected]