Surgical Scheduler

About the role

We are seeking a detail-oriented and highly organized Surgical Scheduler to coordinate and manage surgical procedures for patients and healthcare providers. The ideal candidate will be responsible for scheduling surgeries, obtaining necessary authorizations, verifying patient information, and ensuring all pre-operative requirements are completed accurately and efficiently. This role requires excellent communication skills, strong attention to detail, and the ability to work in a fast-paced healthcare environment.

Key responsibilities

• Schedule surgical procedures in accordance with physician, facility, and patient availability.
• Coordinate with surgeons, hospitals, ambulatory surgery centers, and anesthesia providers to secure operating room time.
• Verify patient demographics, insurance coverage, and required documentation.
• Obtain and track prior authorizations and referrals when necessary.
• Ensure all pre-operative testing, clearances, and required paperwork are completed before surgery dates.
• Communicate surgery details, preparation instructions, and appointment information to patients.
• Update and maintain accurate patient records within the Electronic Medical Record (EMR) system.
• Reschedule procedures as needed and communicate changes promptly to all parties involved.
• Manage incoming calls, emails, and inquiries related to surgery scheduling.
• Maintain compliance with HIPAA and organizational policies regarding patient confidentiality.

About you

• College Graduate of any four-year course
• Minimum of 1-2 years of medical scheduling, surgical scheduling, or healthcare administrative experience.
• Knowledge of medical terminology and surgical procedures.
• Experience working with EMR/EHR systems.
• Strong organizational, multitasking, and communication skills.
• Proficiency in Microsoft Office applications.