Surgical Scheduler

We are seeking an experienced and motivated Surgical Coordinator to join our collaborative, patient-focused team. If you thrive in a detail-oriented environment and enjoy making a meaningful impact on patients’ lives, we would love to meet you.

Position Overview

The Surgical Coordinator plays a vital role in managing the complete surgical workflow—from patient education and scheduling through post-operative follow-up. This position is fully in-person and requires strong organizational skills, attention to detail, and the ability to communicate effectively with patients, attorneys, providers, and surgical facilities. Experience in orthopedic and spine surgery coordination is strongly preferred.

Key Responsibilities

Patient Coordination

• Coordinate care for surgical candidates on-site in Clifton
• Educate patients on procedures, obtain consents, and assess medical clearance needs
• Collect and verify critical documentation, including accident details, attorney information, and declaration pages

Surgery Scheduling

• Establish tentative surgery dates based on precertification timelines
• Document detailed surgical notes in the EMR, including CPT codes, diagnoses, provider information, and legal details
• Coordinate scheduling with surgical centers and hospitals via Casetabs and email
• Issue calendar invitations to surgical teams as needed

Post-Operative Follow-Up

• Check patients in and out of surgery within the EMR
• Request and upload operative reports
• Conduct 24-hour post-operative wellness checks
• Schedule follow-up appointments and physical therapy
• Prepare disability and out-of-work documentation

Medical Clearance

• Submit consultation orders and transmit documentation to primary care physicians or internal providers
• Track and update medical clearance status within the EMR

Financial & Documentation Oversight

• Ensure surgical authorizations and financial requirements align with insurance guidelines
• Promptly notify leadership of missing or incomplete information
• Confirm all documentation is accurately uploaded and properly labeled in NextGen

Qualifications

• High school diploma or GED required
• Prior experience in SURGICAL COORDINATION is required
• Strong computer skills with EMR experience (NextGen preferred)
• Knowledge of medical terminology and surgical workflows
• Orthopedic and/or spine surgery coordination experience preferred
• Bilingual (English/Spanish) required
• Ability to multitask and perform effectively in a fast-paced environment
• Professional communication skills and a strong commitment to patient service

Benefits

• Competitive medical and dental coverage
• Paid time off
• Supportive team-oriented work environment
• Consistent Monday–Friday schedule (no weekends)

Job Type: Full-time

Benefits:

• 401(k)
• Bereavement leave
• Dental insurance
• Dependent health insurance coverage
• Disability insurance
• Free parking
• Health insurance
• Life insurance
• On-the-job training
• Paid sick time
• Paid time off
• Paid training
• Pet insurance
• Vision insurance

Work Location: In person

Pay: From $25.00 per hour

Benefits:

• 401(k)
• Bereavement leave
• Dental insurance
• Dependent health insurance coverage
• Disability insurance
• Flexible schedule
• Flexible spending account
• Flextime
• Free parking
• Health insurance
• Health savings account
• Life insurance
• On-the-job training
• Opportunities for advancement
• Paid jury duty
• Paid sick time
• Paid time off
• Paid training
• Pet insurance
• Vision insurance

Work Location: In person