Surgical Scheduler

Job Overview

We are seeking a highly organized and detail-oriented experienced Surgical Scheduler to join our dynamic healthcare team. In this vital role, you will coordinate and manage all aspects of surgical scheduling, ensuring seamless communication between patients, surgeons, anesthesia providers, and ancillary staff. Your proactive approach will help optimize operating room utilization, improve patient experience, and uphold the highest standards of clinical confidentiality and documentation accuracy. If you thrive in a fast-paced environment and possess excellent administrative and communication skills, this is the perfect opportunity to contribute to exceptional patient care. Orthopedic experience preferred. Pay based on experience.

Duties

• Schedule surgical procedures efficiently by coordinating with surgeons, O/R, nursing staff, and patients to confirm dates and times
• Verify patient insurance coverage, including Medicare and health insurance plans, ensuring all necessary authorizations are obtained prior to surgery
• Review medical records and documentation for completeness, accuracy, and compliance with HIPAA regulations before scheduling procedures
• Utilize electronic health record (EHR) systems to input data accurately and maintain up-to-date schedules
• Communicate clearly with patients regarding pre-operative instructions, appointment details, and post-surgery follow-up plans via phone or electronic messaging
• Maintain detailed records of all scheduled surgeries, cancellations, reschedules, and related correspondence in compliance with clinical confidentiality policies
• Assist with medical billing processes by verifying CPT coding (Current Procedural Terminology), ICD-9/10 codes (International Classification of Diseases), and other documentation for accurate reimbursement
• Pre-Auth/Pre-Cert/Peer to Peer

Experience

• Proven experience in medical scheduling within a clinical or surgical setting; clinic experience REQUIRED
• Strong knowledge of EMR/EHR systems such as Epic, Meditech, Athenahealth or eClinicalWorks; familiarity with electronic health records management is essential
• Demonstrated understanding of medical terminology, CPT coding, ICD-9/10 coding standards, and medical billing processes
• Excellent computer skills including proficiency in Microsoft Office applications (Word, Excel) for documentation review and administrative support
• Prior experience with healthcare office management or medical administrative support is preferred
• Exceptional phone etiquette skills for handling patient inquiries and coordinating appointments via multi-line phone systems
• Knowledge of health insurance policies including Medicare guidelines and health information management best practices
• Ability to maintain clinical confidentiality at all times while managing sensitive patient information with accuracy and discretion

Join our dedicated team where your organizational skills will directly impact patient outcomes! We are committed to fostering a supportive environment that values your expertise in medical scheduling while offering opportunities for growth within the healthcare industry.

Pay: $20.00 - $35.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person