TA Process & Projects Specialist

1. Position Objective

As the Talent Acquisition Process & Projects Specialist, you will drive excellence across end-to-end talent acquisition processes. In partnership with Talent Acquisition Managers, you will serve as the teams subject-matter expert, optimizing processes and continuously improving recruiting effectiveness and efficiency. You will also lead the onboarding and ongoing training and development of Talent Acquisition team members to ensure consistent process execution, adoption of systems and best practices, operational excellence, and compliance.

2. Key Responsibilities

• Process Ownership, Training & Onboarding: Serve as the primary subject-matter expert for Talent Acquisition processes for Americas, maintaining comprehensive knowledge of end-to-end recruiting workflows, policies, compliance requirements, systems, and best practices.
• TA Onboarding: Design, coordinate, and deliver structured onboarding programs for new recruiters, coordinators, and other TA team members to support successful integration and consistent adoption of TA processes, systems, and best practices.
• Training Materials & Documentation: Develop and maintain training materials, standard operating procedures, process documentation, and job aids to support knowledge transfer, process governance, and operational excellence.
• Ongoing Training & Coaching: Facilitate training, coaching, knowledge-sharing, and refresher sessions for the TA team to reinforce consistent process execution and awareness of process changes, compliance requirements, system enhancements, and organizational priorities.
• Capability Development: Partner with TA leadership to identify capability gaps and implement learning initiatives that improve consistency, efficiency, compliance, and the recruiter and candidate experience.
• Process Optimization: Lead the review and optimization of talent acquisition processes to improve efficiency, effectiveness, and alignment with business needs. Manage the implementation of process changes resulting from legal and compliance requirements, benchmarking, and best practices.
• TA Community of Practice Communications: Provide regular updates to the talent acquisition community on legislative and compliance changes and explain their impact on talent acquisition processes.
• Candidate Experience: Champion a candidate-centric approach that creates a positive and engaging experience throughout the recruitment journey.
• Benchmarking and Analytics: Conduct regular benchmarking and use data analytics to support informed, data-driven decisions.
• Enterprise Projects: Provide project management office (PMO) support for talent acquisition projects and their regional implementation.

3. Position Scope and Decision-Making

• People-management responsibility: None.
• Decision-making authority: The incumbent is expected to make routine decisions independently, without immediate consultation with management, and to operate with a high degree of autonomy.

4. Minimum Education and Qualifications

Education: Bachelors degree in Human Resources, Business Administration, Project Management, or a related field; equivalent work experience may be considered.

Professional Experience: Five to eight years of talent acquisition experience. Experience supporting Global Talent Acquisition team, US, CA and LATAM Countries.

Language: Fluent English required. Spanish speaking preferred.

Technical Skills:

• Experience with applicant tracking systems (ATS), including SAP SuccessFactors, and other HR software.
• Experience with project management tools, such as Azure DevOps.

Project and Change Management: Demonstrated experience leading projects, driving process adoption, and implementing change initiatives.

Core Competencies:

• Strong organizational and time-management skills, with the ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication and interpersonal skills.
• Strong attention to detail and a commitment to data accuracy and confidentiality.
• Ability to collaborate effectively and build productive relationships with diverse stakeholders.