Talent Acquisition Administrative Coordinator

Talent Acquisition Administrative Coordinator

Location: Downers Grove, IL (Onsite)
Job Type: Contract (6–8 Months)
Pay Rate: $20 per hour (W2, without benefits)

Job Summary

We are seeking a detail-oriented and organized Talent Acquisition Administrative Coordinator to support the Talent Acquisition team with recruitment administration, onboarding coordination, HR systems, reporting, and other administrative functions. The ideal candidate will have strong Microsoft Office skills, experience with applicant tracking systems (ATS), excellent communication skills, and the ability to manage confidential information accurately.

Key Responsibilities

• Support hiring and onboarding activities, including maintaining employment records, preparing HR documentation, and coordinating interview schedules.
• Assist with recruitment process improvements and the effective use of HR systems.
• Develop knowledge of HR systems and processes to provide reporting, troubleshoot issues, and support system administration as assigned.
• Coordinate quarterly hiring manager and candidate satisfaction surveys related to recruitment processes and systems.
• Respond to initial questions and resolve basic issues related to Talent Acquisition processes and systems for recruiters and HR team members.
• Support credential administration requests and assist with the employee referral bonus program.
• Coordinate invoice processing and payment requests with Accounts Payable (A/P).
• Prepare, run, and distribute Talent Acquisition operational reports as requested.
• Maintain accurate records and ensure the confidentiality of employee and candidate information.
• Follow applicable company policies, procedures, and relevant employment laws and regulations.
• Assist with special projects and other administrative duties as assigned by the supervisor.

Required Qualifications and Skills

• High school diploma or equivalent required; an associate degree is preferred.
• Strong proficiency in Microsoft Office applications, including Word, PowerPoint, and Excel.
• Experience working with applicant tracking systems (ATS) or HR information systems.
• Excellent organizational, administrative, and critical-thinking skills, with strong attention to detail.
• Strong time-management skills and the ability to prioritize multiple tasks effectively.
• Experience with employee data management, reporting, metrics, and HR systems.
• Strong interpersonal, written, and verbal communication skills.
• Excellent customer service and vendor coordination skills.
• Experience maintaining detailed records and coordinating with external vendors.
• Ability to handle confidential information with professionalism and discretion.
• Self-motivated, proactive, and capable of working independently as well as collaboratively within a team.
• Approachable, adaptable, and committed to providing reliable administrative support.

Work Environment

• This is an onsite contract position based in Downers Grove, Illinois.
• Contract duration: 6–8 months.
• Compensation: $20 per hour on W2, without benefits.

If you have strong administrative skills and are interested in supporting recruitment operations and HR processes, we encourage you to apply.

Pay: $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Referral program

Work Location: In person