Talent Acquisition Assistant

POSITION SUMMARY

The Talent Acquisition Assistant provides administrative and candidate-facing support to the Talent Acquisition team. This fully onsite position focuses on welcoming walk-in applicants, assisting with the application process, maintaining accurate candidate records, and supporting daily recruiting activities. The ideal candidate is organized, customer-focused, comfortable using computers, and eager to learn.

ESSENTIAL FUNCTIONS

• Welcome walk-in applicants and provide a positive, professional candidate experience.

• Assist candidates with online applications, assessments, and required documentation.

• Support TA Specialists with interview scheduling and candidate communications.

• Maintain accurate applicant records and update information in the ATS/HRIS.

• Assist with filing, data entry, reporting, and other administrative tasks.

• Help coordinate candidate flow during peak hiring periods and recruiting events.

• Communicate candidate questions or concerns to the appropriate TA team member.

• Maintain confidentiality of candidate information.

• Perform other duties as assigned.

EDUCATION AND QUALIFICATIONS

• High school diploma or equivalent.

• Customer service or administrative experience preferred.

• Basic computer skills, including Microsoft Outlook, Word, and Excel.

• Strong organizational and communication skills.

• Friendly, welcoming, and comfortable interacting with people from diverse backgrounds.

• Bilingual in Spanish preferred.

WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS

• 100% onsite position.

• Ability to stand, sit, and move throughout office and warehouse facilities as needed.

• Ability to lift up to 30 pounds occasionally.

• Ability to maintain confidentiality and handle sensitive information professionally.

Quanta Nashville is an Equal Opportunity Employer. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform essential job functions.