Talent Acquisition Associate

The Recruitment Associate will play a vital role in our talent acquisition team, primarily responsible for sourcing, screening, and facilitating the hiring process for various back-office positions. This role requires a keen eye for detail, strong organizational skills, and a proactive approach to recruitment. A significant part of this role involves creating, maintaining, and analyzing recruitment reports and master lists to ensure data accuracy and support strategic decision-making.

Key Responsibilities:

• Recruitment for Back-Office Roles:

  • Collaborate closely with hiring managers to understand staffing needs and develop accurate job descriptions for back-office positions (e.g., Logistics Staff, Accounting, Finance, Human Resources, Administration, Data Entry, Customer Service Support, IT Support, etc.).
  • Utilize various sourcing channels, including job boards, social media, professional networks, and internal databases, to identify and attract qualified candidates.
  • Conduct initial phone screenings and interviews to assess candidate qualifications, experience, and cultural fit for back-office roles.
  • Manage candidate communication throughout the recruitment process, providing timely updates and feedback.
  • Schedule interviews, administer assessments, and facilitate the offer process.
  • Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS).
  • Participate in recruitment events and job fairs as needed.

• Reporting and Masterlist Management:

  • Develop, generate, and maintain regular recruitment reports (e.g., attrition report, time-to-hire, source effectiveness, candidate pipeline) for back-office roles.
  • Ensure the accuracy, completeness, and integrity of all recruitment data within reports and masterlists.
  • Create and continuously update comprehensive masterlists of candidates, requisitions, and other relevant recruitment information.
  • Analyze recruitment data to identify trends, opportunities for improvement, and potential challenges.
  • Present findings and insights from reports to the recruitment team and management to inform strategic decisions.
  • Assist in the development and implementation of new reporting tools and processes.

Qualifications:

• Bachelor's degree in Human Resources, Psychology, Business Administration, or a related field.
• 1-2 years of proven experience as a Recruitment Associate, Talent Acquisition Specialist, or similar role, with a strong emphasis on back-office recruitment.
• Demonstrated experience in creating, maintaining, and analyzing recruitment reports and masterlists.
• Proficiency in using Applicant Tracking Systems (ATS) and Human Resources Information Systems (HRIS).
• Excellent proficiency in Microsoft Office Suite, especially Excel (for data manipulation, formulas, and pivot tables).
• Strong understanding of various recruitment techniques and best practices.
• Exceptional communication (written and verbal), interpersonal, and relationship-building skills.
• Highly organized with meticulous attention to detail and accuracy.
• Ability to manage multiple priorities and work effectively in a fast-paced environment.
• Proactive, self-motivated, and able to work independently as well as part of a team.