Talent Acquisition Coordinator

Who you are

• 1+ years of experience as a Recruiting Coordinator or in a similar coordination or administrative support role
• Experience coordinating complex schedules across multiple time zones and supporting globally distributed teams
• Demonstrated ability to thrive in a fast-paced environment, managing multiple priorities, tight deadlines, and last-minute changes with accuracy and a sense of urgency
• Strong organizational skills and exceptional attention to detail
• Excellent interpersonal and communication skills, with the ability to build strong relationships with candidates, hiring managers, recruiters, and interviewers
• Strong problem-solving skills and the ability to proactively navigate scheduling conflicts and changing priorities
• A commitment to delivering a seamless, high-quality experience for candidates and internal stakeholders
• High level of discretion and professionalism when handling sensitive and confidential information
• Proficiency with Google Workspace and/or Microsoft Office
• Hands-on experience working with applicant tracking systems (e.g., Ashby, Greenhouse, Lever)
• Experience supporting recruiting or talent teams in high-growth or SaaS environments
• Prior experience working with globally distributed teams

What the job involves

• We are looking for a highly organized and proactive Talent Acquisition Coordinator to join our team
• In this role, you will play a critical role in creating a seamless hiring experience by coordinating interviews across multiple time zones, communicating with candidates and hiring teams, and providing administrative and operational support throughout the recruiting process
• You’ll work closely with candidates, recruiters, hiring managers, and interviewers, often navigating complex schedules and changing priorities while keeping the candidate experience at the center of everything you do
• You’ll also have opportunities to contribute to broader Talent Acquisition initiatives and process improvements that help our team operate more effectively
• Coordinate high-volume and complex interview schedules across multiple time zones, balancing candidate, hiring manager, and interviewer availability
• Serve as a key point of contact for candidates, providing timely, thoughtful communication and ensuring a seamless experience throughout the interview process
• Partner closely with recruiters, hiring managers, and interviewers to manage scheduling needs, changes, and last-minute adjustments
• Proactively troubleshoot scheduling conflicts and other coordination challenges, using sound judgment to find solutions and keep hiring processes moving
• Manage candidate and interview data in the ATS, ensuring records are accurate and up to date throughout the hiring process
• Provide administrative and operational support across the recruiting lifecycle, including onboarding preparation and other TA-related activities
• Identify opportunities to improve scheduling workflows, processes, and the overall candidate and stakeholder experience
• Contribute to broader Talent initiatives such as employer branding, talent communities, university recruiting, and other special projects as opportunities arise

Benefits

• Health and wellness benefits: High quality health plans and access to hormonal and family-building support.
• Time away from work: Generous paid time off including vacation, holidays, sick time, bereavement, and more.
• Financial benefits: Beyond a competitive salary, plans are provided to assist in your financial future including retirement and pension plans as well as life and disability insurance.
• Parental leave: Parents are eligible for time off to care for their newborn, adopted child, or foster child. Parental leave benefits and pay vary by location.
• Professional development: Continuously grow through development workshops, mentoring programs, and more.
• Community impact: We partner with communities to provide services in addition to sponsoring our own events.
• Live your best life: Invest in yourself, on us. Our monthly wellness stipend is designed to support your life beyond the screen, giving you the flexibility to fuel your passions and your well-being.
• Mental health: Access to Headspace’s well known meditation support plus coaching and therapy, for you and additional loved ones.