Talent Acquisition Coordinator

Who you are

• We’re looking for an organized, thoughtful, and highly collaborative Talent Acquisition Coordinator to help deliver an exceptional recruiting experience at Tailscale
• The ideal candidate thrives in a fast-moving environment, brings exceptional attention to detail, communicates proactively, and enjoys finding better ways to make complex processes feel seamless
• Experience in recruiting coordination, Talent Acquisition, People Operations, or a similarly fast-paced and highly organized environment
• Demonstrated ability to manage complex scheduling across multiple stakeholders, priorities, and time zones with exceptional attention to detail
• Strong organizational and prioritization skills, with the ability to manage competing priorities and maintain a high level of accuracy
• Proactive problem-solving skills, sound judgment, and the ability to anticipate issues, find solutions, and escalate when appropriate
• Strong written and verbal communication skills, with a thoughtful and professional approach to candidates, hiring teams, and senior leaders
• A strong sense of ownership and urgency, with the adaptability to operate effectively as priorities, processes, and business needs evolve
• Experience with recruiting systems and collaboration tools such as Greenhouse, ModernLoop, Google Workspace, and Slack, with curiosity about automation and AI-enabled recruiting tools
• Experience supporting recruiting in a high-growth or globally distributed technology company
• Experience coordinating complex technical, GTM, or executive interview processes
• Experience identifying and implementing improvements to recruiting workflows or coordination processes
• Comfort using data, automation, or AI-enabled tools to improve efficiency and reduce manual work
• A track record of creating an exceptional experience for both candidates and hiring teams
• Frequently cited statistics show that people who identify with historically marginalized groups are likely to apply to jobs only if they meet 100% of the qualifications. We encourage you to help us break that statistic!

What the job involves

• This is initially a 6 month contract position with the potential to extend and/or convert to a full-time role based on business needs and performance
• Reporting initially to the Director of Talent Acquisition, you’ll partner with Talent Acquisition Partners, Sourcers, hiring managers, interview teams, and candidates to keep recruiting processes running smoothly and efficiently
• Over time, this role is expected to align under our Talent Acquisition Operations & Programs function as that team evolves
• This is more than a scheduling role. You’ll help create a consistent, high-quality candidate and hiring team experience while identifying opportunities to improve processes and help Talent Acquisition scale effectively
• Coordinate phone screens, assessments, panel interviews, and other interview stages across candidates, interviewers, and time zones
• Manage complex scheduling and changing priorities with a high degree of accuracy, responsiveness, and attention to detail
• Ensure candidates and interview teams have the information and support they need throughout the interview process
• Proactively identify and resolve scheduling conflicts, process gaps, and potential delays to keep searches moving forward
• Create a thoughtful, consistent, and high-touch candidate experience throughout the interview process
• Serve as a key point of contact, providing candidates with clear, timely communication and support
• Anticipate candidate needs and ensure interactions are organized, welcoming, and reflective of Tailscale’s culture
• Partner with Talent Acquisition Partners to keep candidates informed and engaged throughout the process
• Build strong working relationships with Talent Acquisition Partners, Sourcers, hiring managers, interview teams, and cross-functional partners
• Support hiring teams with interview logistics, process questions, pre-briefs, debriefs, and other coordination needs
• Communicate proactively when issues arise, partnering with the appropriate stakeholders to keep hiring processes moving forward
• Maintain accurate recruiting data, candidate records, interview plans, workflows, and documentation across our recruiting systems
• Identify recurring inefficiencies and recommend improvements that simplify processes for candidates, recruiters, and hiring teams
• Partner with Talent Acquisition Operations on process improvements, reporting, documentation, tools, and automation
• Support the adoption of recruiting technology and AI-enabled tools that improve efficiency and team effectiveness
• Support Talent Acquisition programs and projects that improve candidate experience, recruiting effectiveness, and team scalability
• Maintain recruiting resources, templates, documentation, and team knowledge
• Contribute to employer brand, referrals, recruiting events, and other talent initiatives as business needs evolve

The application process

• Note: this is a contract position and is not eligible for the full-time, exempt benefits listed below

Benefits

• Flexible (and reasonable) working hours—work/life balance is exceptionally important to us
• Competitive compensation, stock options and 401(k) (for United States-based employees)
• Comprehensive medical/dental/vision benefits, and more
• 4 weeks of paid vacation (standard across the company) + 12 company holidays per year
• An allowance for equipment to help you personalize your workspace