Talent Acquisition Coordinator

Reports To: Talent Acquisition Specialist/ Talent Acquisition Officer

Company: Qatar Fabrication Company

Location: Ras Laffan / Qatar

**PREFERENCE WILL BE GIVEN TO QATARI CANDIDATES*

*

Primary Functio

nsTo support the recruitment and onboarding process, with a strong emphasis on documentation, reporting, agency agreements, and invoicing. Manage and streamline recruitment and onboarding administrative aspects, ensuring all processes run smoothly and efficiently and coordinate recruitment activities on behalf of the recruitment team, recruitment agencies, and new hires to provide seamless support throughout the recruitment cycl

e.

Tasks and Responsibilit

ies

Onboarding Supp

• ort:Facilitate the end-to-end onboarding process for new hires, ensuring all necessary documentation is completed, including offer letters and compliance fo
• rms.Coordinate with various departments (IT, HR, GS) to ensure a smooth onboarding experience, including setting up workstations, accounts, and training schedu
• les.Provide new employees with company policies, procedures, benefits, and culture-related information to ensure positive first experie
• nce.Serve as a point of contact for new hires during the onboarding process, addressing queries and concerns in a timely man

ner.

Recruitment Documentation Manage

• ment:Ensure all recruitment documentation is up to date, accurate, and compliant with company policies and legal requirem
• ents.Maintain and organize records of candidate applications, interview feedback, offer letters, and contracts in both physical and digital for

mats.

Agency Agreement & Vendor Manag

• ement:Coordinate with recruitment agencies to ensure agency agreements are in place and up to
• date.Track the terms and conditions of vendor agreements, ensuring compliance with company policies and legal stan
• dards.Collaborate with agencies to ensure timely delivery of candidate submissions and facilitate smooth communication between candidates and hiring

teams

Invoicing and Budget Tr

• acking:Prepare the PRs and SEs of invoices related to recruitment agencies, background checks, job advertisements, and other recruitment-related se
• rvices.Review and verify the accuracy of invoices, ensuring they match the agreed-upon rates in vendor contracts or agency agre
• ements.Track and report on recruitment expenditures to assist with budget management and financial rep
• orting.Collaborate with the finance team to ensure timely invoice payment and resolve discrep

ancies.

Reporting & An

• alytics:Generate and maintain recruitment reports, including metrics on time-to-hire, and other key performance indicators
• (KPIs).Monitor the progress of recruitment campaigns, providing regular updates to the Talent Acquisiti
• on team.Analyze data to identify trends and areas for improvement in the recruitment and onboarding
• process.Prepare detailed reports on agency performance, hiring progress, and recruitment expenses for senior leadership and H

R teams.

Compliance and Documentation

• Auditing:Ensure all recruitment and onboarding processes comply with company policies, labor laws, and data protection reg
• ulations.Conduct periodic audits of recruitment files and documentation to ensure compliance and
• accuracy.Maintain up-to-date records of background checks, reference checks, and other pre-employment sc

reenings.

Candidate Engagement and Comm

1. unication:Provide a high level of communication support for candidates during the onboarding phase, ensuring they have a smooth transition into th
2. e company.Respond to candidate inquiries and provide information regarding company policies, the onboarding process, and required docu

mentation.

Managing Subc

• ontractors:Oversee subcontractor agreements related to recruitment and onboarding services, ensuring all terms are clearly defined and compliant with legal and company
• standards.Follow up with recruitment agencies and subcontractors in a timely manner to ensure that resources are on boarded as per the department requirements, meeting deadlines and ex
• pectations.Arrange for necessary trade tests or skills assessments as required for specific roles, ensuring they are scheduled and completed in a tim
• ely manner.Ensure that all onboarding processes, including visa applications, gate passes, and other access requirements, are addressed promptly to avoid delays in the new hire’s

start date.

Additional Administrat

• ive Support:Provide general administrative support to the recruitment team, including managing calendars, arranging meetings, and preparing meetin
• g materials.Assist with organizing and coordinating recruitment events such as job fairs, webinars, or recruit
• ment drives.Assist with special projects and ad-hoc tasks as required by the Talent Acqui

sition team.

Other

Expectations:

Safety, Health, Environment, & Qu

• ality (SHEQ): Adhere to all relevant SHEQ policies, procedures, instructions and controls so that NAKILAT provides a safe, world class, secure and environmentally responsible service to customers, the public and i

ts own people.

Policies, Systems, Processes &am

• p; Procedures: Follow all relevant departmental policies and procedures so that work is carried out in a controlled and con

sistent

• manner.
• Others: Carry out any other duties as directed by the Head of Tal

ent Acquisition.

• Key Result Areas:Provide data analysis and reporting support to the
• recruitment team.Coordinate onboa
• rding activities.Coordinate travel and meet
• ing arrangements.Ensure accurate invoice and
• budget tracking.Proper maintenance and control of the Recruitme
• nt documentation.Organize and maintain the candi

date information.

Qualificatio

ns and Experien

• ce
• Qualifications:Bachelor’s degree in human resources, Business Administration,

or a related

• field.Experience: Minimum of 3 years’ experience in HR, recruitment coordination, or administrative support, focusing on onboarding

and documentation.