Talent Acquisition Coordinator

Our client, a growing organization in the financial services sector, is seeking a Talent Acquisition Coordinator to join their team. This role is vital in managing high-volume interview logistics, maintaining the ATS, and ensuring a smooth candidate experience. The position offers an opportunity to support multiple locations and work in a dynamic, fast-paced environment.

Salary: $30-35/hr

Location: Houston, TX (Galleria or Pearland area)

Type of Position: Temp-to-Hire

Responsibilities:

• Coordinate complex interview schedules across multiple rounds, balancing candidate and hiring manager calendars
• Serve as a primary point of contact for candidates, providing timely updates, logistical details, interview instructions, and travel/parking information when applicable
• Set up and monitor virtual interview links such as Zoom or Teams to ensure seamless technical connection during virtual interviews
• Update and maintain candidate records, stage movements, and disposition notes in the Applicant Tracking System (ATS) to ensure real-time data accuracy
• Draft, post, and refresh approved job requisitions across internal and external job platforms, including LinkedIn, Indeed, and specialized job boards
• Generate standardized offer letter packages and initiate electronic signature workflows upon recruiter or hiring manager approval
• Initiate and track pre-employment background checks and reference verifications, escalating discrepancies promptly to HR leadership
• Partner with HR Operations and IT teams to ensure all new-hire paperwork, equipment requests, and initial orientation schedules are completed before start dates
• Assist with active sourcing efforts by reviewing incoming resumes against requirements and sourcing passive candidates via professional networks
• Coordinate logistics for recruitment events such as college recruiting fairs and virtual career events
• Pull and analyze talent metrics such as time-to-fill, candidate pipeline status, and offer acceptance rates to assist leadership reporting

Requirements:

• High School Diploma or GED required; Bachelor’s degree in Human Resources, Business Administration, or related field preferred
• 1–3 years of administrative, HR support, or recruitment coordination experience in a fast-paced corporate environment
• Hands-on experience using Applicant Tracking Systems, preferably ADP Workforce Now
• Proficiency in Microsoft Office Suite (Outlook, Teams, Excel, Word) or Google Workspace
• Experience managing high-volume interview scheduling and candidate logistics
• Excellent organizational and communication skills, with a candidate-first service mindset
• Outgoing, people-person personality, comfortable at job fairs and engaging with candidates
• Demonstrated ability to handle sensitive and confidential information with discretion
• Knowledge of basic background check and pre-employment screening processes

Due to the high volume of applications we typically receive, we regret that we are not able to personally respond to all applications. However, if you are invited to take the next step in the process, you will typically be contacted within one week of submitting your application.