Talent Acquisition Coordinator (Contractual)

This role in 1 year full-time contractual role on third party payroll.

Role Purpose

The Talent Acquisition Coordinator will support the end-to-end recruitment process by coordinating hiring activities, ensuring a seamless candidate experience, maintaining recruitment data, scheduling interviews, and assisting recruiters and hiring managers in achieving hiring objectives efficiently.

The role requires strong organizational skills, attention to detail, stakeholder management capabilities, and the ability to manage multiple hiring requirements simultaneously.

Key Responsibilities

Recruitment Coordination

• Coordinate and manage interview scheduling between candidates, hiring managers, and interview panels.
• Facilitate end-to-end interview logistics including virtual and in-person interviews.
• Ensure timely communication with candidates regarding interview schedules, feedback, and recruitment updates.
• Support Talent Acquisition Partner in managing candidate pipelines across multiple positions.
• Manage interview feedback collection and consolidate hiring decisions.

Candidate Experience

• Act as the primary point of contact for candidates throughout the recruitment process.
• Maintain a positive and professional candidate experience.
• Address candidate queries related to interviews, assessments, documentation, and onboarding formalities.
• Ensure timely communication to minimize candidate drop-offs.

Data Management

• Maintain accurate candidate records in the ATS and recruitment databases.
• Update candidate status and recruitment reports regularly.
• Ensure all recruitment documentation is complete and compliant with company processes.

Offer and Onboarding Support

• Support Talent Acquisition Partner in offer roll-out and documentation processes.
• Coordinate pre-joining activities and follow-up with selected candidates.
• Ensure required documents are collected and shared with relevant stakeholders.
• Facilitate smooth transition from hiring to onboarding teams.

Compliance & Process Adherence

• Ensure adherence to recruitment policies and standard operating procedures.
• Maintain confidentiality of candidate and business information.
• Support recruitment audit and compliance requirements.

Key Skills & Competencies

Functional Skills

• Recruitment Coordination
• Interview Scheduling
• Candidate Management
• ATS & Data Management
• Documentation Coordination
• Pre-Joining activities management

Behavioural Competencies

• Strong Communication Skills
• Attention to Detail
• Stakeholder Management
• Time Management
• Customer Service Orientation
• Problem Solving
• Organizational Skills
• Ability to Multitask

Educational Qualification

• Graduate in any discipline.
• MBA/PGDM in HR preferred.

Experience

Preferred Experience

• 2 to 5 years of experience in Talent Acquisition, Recruitment Coordination, or Recruitment Operations in high-volume environment.
• Experience in aviation, hospitality, retail, BPO, service industry, or large organizations preferred.