Talent Acquisition Specialist

Role Summary

The Talent Acquisition Specialist is responsible for delivering a seamless hiring experience by supporting onboarding activities, managing the end-to-end interview process, and handling essential administrative and reporting functions. This role ensures efficiency, accuracy, and positive stakeholder experience across recruitment operations.

Employment Type: Project-Based employment (initial 1 year contract with possible extension/absorption)

Key Responsibilities

1. IT Recruitment Process (50%)

• Active and Passive sourcing.
• Coordinate end-to-end interview scheduling across multiple stakeholders.
• Manage interview logistics including calendars, meeting links, application link, panel confirmations, and candidate communications
• Ensure timely updates in the Applicant Tracking System (ATS).
• Act as the primary point of contact for candidates throughout the interview process
• Monitor interview status and follow up with hiring teams for feedback and decisions
• Resolve scheduling conflicts and escalate issues when required
• Maintain a high standard of candidate experience and communication professionalism

2. Onboarding Support (30%)

• Facilitate pre-boarding to onboarding activities for new hires.
• Coordinate onboarding schedules, documentation, and requirements.
• Partner with HR, Recruitment Leads, IT, and hiring managers to ensure readiness (system access, equipment, etc.)
• Track onboarding progress and ensure completion of requirements within timelines
• Respond to new hire inquiries related to onboarding processes
• Ensure a smooth transition from candidate to employee

3. Administrative Support (20%)

Billing & Recruitment Tasks

• Track recruitment-related expenses and support billing coordination with finance/vendors.
• Maintain accurate recruitment records and documentation
• Assist in managing vendor communications and recruitment tools

Reporting & Analysis

• Generate and maintain recruitment reports (e.g., time-to-hire, interview metrics, pipeline status)
• Analyze data to identify trends, bottlenecks, and process improvements
• Prepare regular dashboards and updates for stakeholders

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Qualifications

Education & Experience

• Bachelor’s degree in Human Resources, Business Administration, or related field
• 2–4 years of experience in recruitment coordination, HR operations, or talent acquisition support
• Experience working with Applicant Tracking Systems (ATS) and scheduling tools

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Core Skills & Competencies

• Strong organizational and time management skills with the ability to handle high-volume scheduling
• Excellent communication skills (written and verbal) with a customer-oriented mindset
• Attention to detail and strong data accuracy in handling reports and documentation
• Stakeholder management skills – ability to work with recruiters, hiring managers, candidates, and vendors
• Problem-solving ability – capable of resolving scheduling conflicts and process gaps

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Technical Skills

• Proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Teams and OneNote)
• Familiarity with Workday System.
• Basic data analysis and reporting skills

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Preferred Qualifications

• Experience supporting onboarding processes
• Exposure to recruitment metrics and reporting dashboards
• Experience in a shared services or high-volume hiring environment

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Success Metrics

• Efficient and error-free interview scheduling and coordination
• Positive candidate and hiring manager experience
• Timely onboarding completion rates
• Accuracy and timeliness of recruitment reports and billing support

JOIN US NOW! Be part of the Industry's certified GREAT PLACE TO WORK for and enjoy these comprehensive benefit package upon hire and upon regularization;

✅ Hybrid Set-up (3-4 days onsite per week)

✅ Location: Makati City

✅ Guaranteed 13th-month pay

✅ Leave Credits

✅ HMO Eligibility

✅ Government Mandated Benefits

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