Talent Operations Assistant, EMEA

Key responsibilities

• Data Management: Perform data entry and updates in Workday and VI systems, ensuring accuracy and consistency.
• Inbox Support: Monitor and respond to various Talent team shared inboxes, responding to or escalating issues as needed.
• Employment Processes: Support pre- and post-employment processes, including background and conflicts check processing, exit interview scheduling, and reference checks.
• Invoice & Agreement Processing: Process invoices and vendor agreements in compliance with firm policies.
• Administrative Support: Provide general administrative assistance to all Talent departments, including document preparation, record maintenance, and logistics for various programs.
• Confidentiality: Handle sensitive employee and candidate information with the utmost discretion and professionalism.

Experience

• 0-2 years of administrative experience, ideally in a client service capacity.
• Bachelor’s degree or equivalent experience preferred.
• Experience working in a global or EMEA-focused role.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Familiarity with scheduling tools and processes.

Knowledge, Skills and Abilities

• Interest or experience in Human Resources, Recruiting, or Professional Development.
• Strong organizational skills and attention to detail.
• Excellent communication skills, both written and verbal.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with Workday, VI or similar HRIS systems is a plus.

This job description is intended to provide an overview of the role, and is not an exhaustive list of tasks and responsibilities.