Talent Operations Coordinator

Who you are

• Experience in an assistant, coordinator, or operational role within a fast-paced environment
• Good acumen with AI tooling and solutions
• Excellent organization and attention to detail, with experience managing multiple priorities and stakeholders
• The ability to prioritize effectively and create a structured weekly schedule
• Confidence using technology and digital tools; familiarity with job boards or applicant tracking systems would be an advantage
• Strong written and verbal communication skills, ideally developed in a customer- or candidate-facing role
• A commitment to consistently delivering an excellent experience
• An outgoing, enthusiastic, and adaptable approach
• Excitement about becoming a core member of a collaborative, high-performing team

What the job involves

• We’re offering an exciting opportunity for a Talent Operations Coordinator to join our People team on a contract basis. You’ll play a key role in creating a seamless experience for candidates, recruiters, and hiring teams while helping us improve the speed and efficiency of our hiring processes
• Interview Coordination and Candidate Experience
• Own and manage interview scheduling in close partnership with our recruiters and hiring teams
• Communicate clearly with candidates throughout the process, ensuring they receive an exceptional experience
• Coordinate complex interview schedules across multiple stakeholders, locations, and time zones
• Participate in hiring kick-off calls and support recruiters throughout the recruitment process
• Talent Operations and Process Improvement
• Maintain accurate and up-to-date information across our ATS and Talent Acquisition databases
• Advertise open positions and ensure job postings are accurate, consistent, and compliant
• Support initiatives that strengthen our employer brand
• Identify opportunities to improve hiring velocity by optimizing scheduling and operational processes
• Maintain strong data hygiene and identify opportunities for automation and greater efficiency

Benefits

• Healthcare including dental
• Brand new offices in the heart of Paris, London (Liverpool Street), New York and Toronto
• Hybrid work policy (40% remote)
• One company offsite every year in Paris
• Generous maternity (16 weeks full pay) /paternity leave (5 weeks full pay + 4 weeks half time work but fully paid)
• 50% home work stipend covered by Pigment
• Free Lunches
• Monthly office socials. Quarterly team socials
• 50% travel paid for