Team Admin Coordinator (TECH MNC/ EA/ UP6.8K)

A Famous Tech MNC

The Opportunity

• Adecco is partnering our client, a Famous Tech MNC
• We are looking for a Team Admin Coordinator
• The role will start out as a contract
• Candidates who are immediately available/ able to start work within short notice will be preferred

The Talent

• At least 2 to 3 years of experience as a Team Coordinator, Executive Assistant (EA), Personal Assistant (PA), Operations Coordinator, or similar role.
• Strong calendar, meeting, travel, and expense coordination skills.
• Excellent organizational and time-management skills, with the ability to manage competing priorities.
• Strong written and verbal communication skills, with confidence engaging senior stakeholders.
• Ability to handle confidential information with discretion and sound judgment.
• Ability to work independently, handle ambiguity, and follow through on tasks with limited supervision.
• Proficiency in Microsoft Office or Google Workspace, together with a collaborative, service-oriented, and resilient approach.
• Tech-savvy and comfortable with using AI Tools for work.

Job Description

• Manage the Chief of Staff and team's calendar, schedule meetings, resolve conflicts, and maintain visibility of upcoming commitments.
• Coordinate internal and external meetings, including agendas, meeting rooms, virtual links, attendee communications, minutes, and follow-ups.
• Arrange domestic and international travel, including itineraries, bookings, visas, and travel-related documentation.
• Prepare and submit expense claims, track reimbursable expenses, and follow up on invoice or payment matters.
• Draft and edit correspondence, reports, presentations, meeting materials, and other documents.
• Coordinate communication between the CEO's office, department members, internal teams, and external stakeholders.
• Maintain confidential records and support department operations, including onboarding, team events, data collation, venue bookings, and other priority projects.
• Provide cross-support to the CEO's Office on matters as required

Next Step

• Prepare your updated resume
• Send your resume to [email protected]
• All shortlisted candidates will be contacted

Liu XinYang

EA Licence Number: 91C2918

Personnel Registration Number: R1988872

Liu Xinyang
Direct Line: [+65 6697 7868](tel:+65 6697 7868)
EA License No: 91C2918
Personnel Registration Number: R1988872