Team Administrative Assistant

Role Title: Team Administrative Assistant (6-Month Contract - Highly Renewable!)

Location: OneNorth, Singapore

Employment Type: Full-time (40 hours/week, 10:00 AM – 7:00 PM; flexible/extended hours as required)

Our client is seeking an organized, resilient, and proactive #AdministrativeAssistant (Team Support) to deliver high-level administrative and operational assistance to executive leadership and department operations. This role requires handling competing priorities, managing sensitive data discreetly, and ensuring efficient cross-functional alignment in a fast-paced environment.

Responsibilities

• Oversee executive scheduling, resolve calendar conflicts, and maintain complete visibility over upcoming leadership engagements.
• Organize internal and cross-departmental meetings, including setup, virtual links, agenda preparation, document distribution, and action-item tracking.
• Handle end-to-end travel logistics, including flight bookings, detailed itineraries, visa processing, and expense management.
• Process expense reimbursements, compile claims, monitor payments, and assist with general invoicing needs.
• Draft and edit key communications, presentation decks, operational reports, and leadership documentation.
• Act as a central point of contact between executive offices, department members, and key external stakeholders.
• Maintain confidential records and support general team operations, including onboarding activities, venue sourcing, and ad-hoc department initiatives.

Requirements & Qualifications

• Bachelor's Degree or equivalent
• 2 to 3 years of experience in an administrative, team coordination, or executive support role.
• Proven proficiency with digital productivity tools (Microsoft Office or Google Workspace).
• Outstanding time management and organizational capabilities with strong attention to detail.
• Excellent written and verbal communication skills, with confidence interfacing with senior leaders.
• Demonstrated discretion when handling confidential information.
• Ability to work autonomously and manage ambiguity with minimal direct supervision.

Nice-to-Have

• Previous experience supporting leadership within tech, engineering, or fast-growing business environments.
• Basic exposure to corporate procurement, finance tracking, or cross-functional project management.

Interested candidates may apply through the application system or send it to [email protected]. Shortlisted candidates will be notified.

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