Team Administrator

The closing date is 25th Oct 2026

Job summary

An exciting opportunity has arisen to support New Forest East older persons Community Mental health Team as our team administrator for a 12 month period to cover maternity leave. This person will be at the heart of the team supporting their multi disciplinary colleagues and other divisional Team Admins with all aspects of administrative tasks such and taking calls, making appointments supporting with the day to day running of the team via email and uploading referrals, scanning and ordering supplies, creating performance reports and lots more. No two days are the same and the role has been described as fulfilling and varied by previous staff who have given long service to the department.

Only open to applicants from Hampshire & Isle of Wight NHS system, which is limited to: Hampshire and Isle of Wight ICB, Hampshire & Isle of Wight Healthcare FT, Portsmouth Hospitals University NHS Trust, University Hospital Southampton FT, South Central Ambulance Service, Isle of Wight NHS FT or Hampshire Hospitals FT.

Main duties, tasks & skills required

Taking calls

Preparing reports

Scanning

Typing

Monitoring/responding to emails and uploading referrals

About us

Hampshire and Isle of Wight Healthcare NHS Foundation Trust provides joined-up mental and physical healthcare for around two million people across our communities. With over 13,000 staff working in the community and local hospitals, we deliver care at every stage of life, helping people live their best and healthiest lives.

Our mental health services include community-based support and early intervention in psychosis (EIP) for both adults and young people, alongside a network of specialist inpatient wards covering forensic, learning disability, eating disorder and older person's care.

We deliver extensive physical health services too, from urgent community response teams helping frail and older patients remain safely at home, to hospitals at home teams providing acute-level care in familiar surroundings. Our neurological services offer rehabilitation and treatment for conditions including Multiple Sclerosis, Parkinson's Disease, Motor Neurone Disease, Head Injury, Cerebral Palsy and Stroke. Across Hampshire, our community hospitals provide inpatient rehabilitation as a step down from acute care, and our dedicated teams also staff Treetops Sexual Assault Referral Centre in Portsmouth, offering expert, compassionate support.

Everything we do is underpinned by our CARE values of compassion, accountability, respect and excellence

Job description

Further information about the Trust and this role can be found on the Job Description and Person Specification document attached. It is important to us that we ensure our recruitment processes are accessible and inclusive to everyone - if as a potential candidate you are concerned a person specification may prevent or restrict your application for employment as a result of unintentional barriers on the grounds of your sex, race, age, sexual orientation, religion/belief or disability please initially contact the Trust's Recruitment team - detailed in the advert. The Trust will seek to resolve this issue wherever possible.

We are happy to talk Flexible Working - all requests for flexible working options can be discussed as part of the interview process.

Person specification

Qualifications

Essential

Good literacy and numeracy skills.

Excellent communication skills/telephone manner.

Good attitude and a can do approach.

Good understanding of Excel and IT

Smart and presentable.

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

For help with your application, contact:

Mandy Kelly

[email protected]

07787561215

Pay scheme

Agenda for Change

Band

Band 3

Salary

£25760.00 to £27476.00 Yearly

Contract

Secondment

Duration

12 Month(s)

Working pattern

Full-Time

Reference number

348-SSW-12680

Job locations

Oakley Road
Millbrook
Southampton
Hampshire
SO16 4GX