Team Administrator, Environmental Services

Are you highly organised, detail oriented and passionate about providing exceptional administrative support to a team of dedicated regulatory specialists?

We're looking for a proactive and motivated Team Administrator to join our Environmental Services team. This is a fantastic opportunity for someone who thrives in a busy environment, enjoys variety in their work, and takes pride in delivering accurate, high-quality administrative support that keeps the team running smoothly, supports compliance and legislative requirements and contributes to the delivery of outstanding services to our community.

About the role

Reporting to the Environmental Services Manager, you'll play a key role in supporting the day-to-day operations of the Environmental Services team through efficient, customer-focused administration. This varied role provides administrative support across a range of regulatory functions, including alcohol licensing, food registrations, Health Act licensing, bylaw compliance, animal control, and general team administration. You'll help ensure processes run smoothly, records are maintained accurately, and legislative requirements are met.

Key responsibilities include:

• Provide daily administrative support to the team.
• Process relevant applications and issue licences once approved, ensuring all documentation information and legislative requirements have been accurately completed and met.
• Monitor correspondence to ensure matters are prioritised and addressed in a timely and appropriate manner
• Ensure data integrity through the accurate and timely filing of all documents
• Handle counter/telephone enquiries of a non-technical nature, files and other various enquiries
• Maintain relevant databases and templates, ensuring information is current, complete and accurate
• Process invoicing, reconciliation of payments, preparation of mandatory financial reports and invoicing to external agencies and follow up

About you

You're a proactive, organised and customer-focused administrator who thrives in a busy environment and takes pride in delivering accurate, high-quality work. You build positive relationships, exercise sound judgement, maintain confidentiality, and enjoy finding ways to improve systems and processes.

You'll bring:

• At least 3 years' administrative experience, preferably within local government.

• Exceptional attention to detail and a commitment to accuracy.

• Strong communication, interpersonal and customer service.

• The ability to manage competing priorities and adapt to changing needs.

• Advanced Microsoft Office skills and confidence using technology. A working knowledge of SharePoint is desirable.

• An understanding of financial administration processes.

• Demonstrate and uphold SWDC core values (Pride, Manaakitanga, Collaboration and Customer-First)

What we offer
At South Wairarapa District Council, we are committed to creating a positive and inclusive work environment. We offer a range of benefits, including:

• Five weeks Annual Leave (pro-rata)
• Living wage
• Professional development opportunities
• Access to health and wellbeing initiatives
• Life insurance
• An opportunity to contribute to the vibrant local community and make a lasting impact

About us
South Wairarapa District Council is a local government authority responsible for the management and development of the South Wairarapa region. We are committed to creating a thriving, sustainable and resilient community through manaakitanga and kaitiakitanga to enhance the quality of life for our residents.  Our partnership with mana whenua is important to us, with effective participation and a focus for shared decision making.  We are dedicated to the continuous improvement and innovation to our service and customer delivery.

So, if you're highly organised, thrive on accuracy, enjoy variety and want to play an important role in supporting services that make a real difference to our community, we'd love to hear from you. Applications close on COB 24 Aug 26. Don't wait until the last minute though, as we reserve the right to close applications early if we receive a high level of interest.

Tangata ako ana i te kāenga, te tūranga ki te marae, tau ana. –

A person nurtured in the community contributes strongly to society.