Team Assistant (AU)

Job Title:

• Team Assistant (AU)

Work Setup & Schedule:

• Hybrid

• Monday to Friday

• 7:00 AM to 4:00 PM

• Required onsite during monthly and quarterly team meetings and when required by the manager/client

What you’ll be doing:

• Manage and prioritise workflow between team and partners

• Assist and support the team to coordinate tasks

• Creation of all client correspondence:

  • Letters (finalisations, ethical letters, engagement letters, NOA’s /ATO correspondence, ASIC etc.)
  • Invoices
  • All email correspondence
  • Reports
  • Binding

• Creating new clients and closing clients/creation of files

• Managing all team’s calendars/booking meetings where required, communicating with Reception clearly on staff movements and liaising with staff for any external meetings

• Timesheet follow-ups for team

• Any ADHOC tasks

• Managing all tax return requirements (assisting with lodgements, meeting deadlines, preparation of returns, ensuring the data-base is correct for the team etc.)

• Managing ASIC requirements for the team (ensuring reviews are attended to in a timely manner, ensuring forms are signed/lodged in time and ASIC annual fees are paid promptly)

What will make you a great fit:

• Non-Negotiable Qualifications:

  • Education: Graduate of any business administration course
  • Years of Experience: 3 - 5 years of work experience in administrative tasks of an accounting firm
  • Industry Exposure: Accounting Firm
  • Technical Skills: Prior experience in an administrative role
  • Soft Skills: Excellent organizational skills developed through experience in a similar role; High level, mature communication skills; The ability to work in a team environment
  • Accounting System/ Software experience or knowledge: Contemporary understanding of various forms of technology and a proven experience with Microsoft Suite and other software
  • Language Requirements: English

• Preferred Qualifications:

  • Education: Related to Finance or Accounting
  • Technical Skills: Prior experience in Admin role, preferably obtained in a professional services environment
  • Soft Skills: Strong time management skills with high ability to prioritise workload; Strong financial administration capabilities; Relationship Management abilities both with leader and team members; Good use of interpersonal skills, highly communicative; Self- Management and time management; Self-sufficient, trustworthy and motivated to achieve set goals, with a ‘can-do’ approach; Resilient, flexible and able to embrace change; Takes responsibility and ownership – follows through
  • Software experience or knowledge: Experience with Microsoft Suite, Xero, XPM, FYI software, ATOmate and CAS 360

What D&V Philippines can offer you:

D&V Philippines is a place where you can build and grow your career because we invest in your training and development. You’ll be a key player in our mission to deliver high-quality, cost-effective finance and accounting services for CFOs and professional services firms in Australia, Asia-Pacific, Europe, the United States, and the United Kingdom.

You’ll also get to enjoy these perks on top of the essential employee benefits:

• Competitive salary with non-taxable allowances

• Health and wellness benefits

• Vacation and sick leave credits

• Yearly company and employee performance bonuses

• Free meal during office days

• Parent-friendly office

• Training and certifications

• CPD Training Assistance and PRC license renewal reimbursement

• Year-round employee engagement activities

Note: Due to the volume of applications we receive, only shortlisted candidates will be contacted for the next steps. All applications will be kept in our talent pool and may be considered for future opportunities that align with the candidate’s qualifications and experience.