Team Assistant

A leading transatlantic boutique executive search firm is looking for a Team Assistant to join their expanding team.

We offer:

• Flexible working
• Great team culture
• Competitive benefits

This role requires a very high degree of trust, accuracy, attention to detail and confidentiality to effectively support the workload of several Partners and their delivery team including but not limited to:

• Extensive diary management for Partners including scheduling of face-to-face meetings, video calls, BD development meetings, restaurant bookings etc.
• Preparing all meeting documentation with heavy focus on PowerPoint presentations and Word documents
• Balancing and co-ordinating different types of workload on a daily basis and keeping Partners up to date with diary changes or business priorities
• Making travel arrangements and creating itineraries for Partners and also Clients/Candidates
• Action issues of importance arising in the absence of Partners to ensure that matters are prioritised and dealt with appropriately minimising delay
• Fielding telephone calls, taking accurate messages and acting on them if appropriate
• Formatting candidate CVs and interview reports, drafting proposals, contracts etc.
• Keeping Client/Candidate details up to date on the company database
• Compiling expenses reconciliation on a montly basis
• Reception duties when in the office - booking meeting rooms and greeting guests
• Work closely and effectively in a collaborative and supportive way with other EAs and the Operations Department
• Be proactive in offering support to the wider team as and when necessary

Keys skills and experience

• Previous experience of working in executive search or similar fast-paced environment ideal
• Excellent organisational skills with extreme attention to detail
• Warm but professional communication style; confident when relating to individuals at all levels
• Resilient personality; able to remain calm under pressure whilst prioritising competing demands
• Good team player; able to build a good rapport with the team and ‘muck in’ attitude
• Fluent written and spoken English
• Strong knowledge of Microsoft Office (Outlook, Word and PowerPoint); fast and accurate typing, first class formatting and proof-reading skills