Team Assistant PLC

A leading plc in Dublin is seeking to recruit a team assistant to support their company secretarial team. This role will report to the Assistant Company Secretary.

Key responsibilities:

• Manage company secretarial workflows for licensing applications and renewals in various jurisdictions in line with the nuanced demands of the various Compliance teams. This will include reviewing and understanding the specific requirements, overseeing that the correct Board approval is obtained and collating/completing all required documents/actions for the relevant entity and its governance framework;
• Manage the central company secretarial mailbox, provide responses to technical company secretarial queries including providing solutions, engaging with internal and external stakeholders, and escalating where necessary.
• Arranging for documents to be notarised, apostilled and legalised with arranging appointments with local embassies or consulates as required;
• Coordinate KYC requests, collate documents, Group Structure chart extracts, Director information, company registers and completion of necessary KYC forms.
• Schedule subsidiary Board meetings, co-ordinate submission deadlines with relevant stakeholders and collate and distribute subsidiary Board packs via Diligent Boards;
• Act as administrator for the Group’s legal entities database – Diligent Entities, including setting up new users and assisting with password resets.
• Support with Subsidiary Board meeting logistics, including travel arrangements, diary invites, liaising with third party suppliers;
• Invoicing, raising PO numbers, and liaising with accounts payable team and suppliers;
• Support with ad hoc projects and other duties relevant to the Group Secretariat function, or any other task assigned by the Deputy Company Secretary and Head of Governance

As the team assistant you will have two years experience working in a professional environment with excellent communication skills both oral and written (English). The ability to interact professionally with senior executives across the Group. Highly organised and ability to prioritise effectively. Confident working with confidential information and the ability to stay calm under pressure with a mature outlook and approach. Proactive with a hands-on approach and a can-do attitude and a strong team ethic and willing to support team members to meet deadlines where relevant.

If you would like to hear more about this role, please don't hesitate to contact me on 0871717311 or email [email protected]