Team Coordinator

Who you are

• You possess a high bias for action. No task is too small, and you genuinely enjoy "mucking in" to solve problems before others even notice them, showing deep responsiveness to the unexpected
• You understand that small things matter—whether it's the alignment of a printed document, the creative presentation of a gift, or the temperature of a meeting room
• You will be operating around sensitive information and high-profile guests; you bring a calm, polished, warm, approachable, and strictly confidential presence to the workplace
• You can switch gears instantly when schedules shift and maintain an upbeat, solution-oriented attitude under pressure
• You can track multiple moving parts—from vendor deliveries for custom gifts to organizing presentation materials for global events and offsites—while actively liaising with external workplace stakeholders

What the job involves

• We are looking for an energetic, highly reliable and proactive Team Coordinator to join the President Team
• Reporting directly to the President’s Executive Assistant, you will be the essential "boots on the ground" force ensuring the day-to-day physical operations, guest experiences and events of the executive suite run flawlessly
• This is an execution-focused, highly collaborative role for a true "do-er" who thrives on detail, mucks in wherever needed and takes pride in being a warm, professional extension of Isomorphic Labs’ President Team
• Own the end-to-end physical preparation for executive meetings, including printing and binding high-stakes materials, ensuring tech is connected, and preparing meeting spaces to immaculate standards to ensure pristine room and tech readiness
• Own the physical logistics, environmental readiness and material distribution for all of the President’s internal speaking engagements and events, including company-wide forums, fireside chats and leadership presentations
• Act as the face of the President’s team by greeting high-profile external guests, facilitating their arrival experience, and providing flawless hospitality (making coffees, teas, and setting up refreshments) with a high-touch, warm presentation
• Take charge of local, practical details around the office and event venues—knowing the best pickup/drop-off points, tracking traffic or courier delays, and handling the local neighborhood logistics so everything runs without friction
• Handle real-time adjustments on the President's travel days, coordinating directly with drivers or transport providers to ensure arrivals, departures, and transitions are perfectly timed and seamless
• Run day-to-day administrative errands, including picking up executive lunches, organising couriers, and handling urgent operational requests while remaining highly proactive, responsive, and dynamic to real-time on-the-ground changes and issues that arise
• Establish great working relationships and closely liaise with internal stakeholders, alongside external workplace teams, to ensure seamless suite operations
• Coordinate and deliver the end-to-end operational and space logistics for key leadership meetings, internal team milestones, and stakeholder events
• Help bring team culture to life by driving the sourcing, logistics, and delivery of internal recognition projects and milestone keepsakes
• Support the external operations of the President's Office by handling the physical distribution, courier logistics, and preparation of outward-facing materials with high attention to detail
• Travel to select offsites and external leadership events to oversee physical space setup and ensure room layouts match the agenda's requirements while providing proactive, on-the-ground reactive logistics support to dynamically handle real-time shifts
• Act as the primary on-the-ground point of contact for external coaches and facilitators, ensuring they have all physical materials, tech, and space requirements fully sorted
• This role offers a unique window into high-level executive operations. You will report directly to the Executive Assistant to the President, sitting within a tight-knit support ecosystem that flows up into the President's Senior Operating Partner

Benefits

• Pension contribution
• Health and wellness benefits
• Enhanced parental support
• Development opportunities
• Hybrid model: It’s hugely important for us to share knowledge and build strong relationships with each other, and we find it easier to do this if we spend time together in person. This is why we follow a hybrid model, and would require you to be able to come into the office 3 days a week (currently Tuesday, Wednesday, and one other day depending on which team you’re in).