Team Coordinator - (MNC / Tech)

About the role

We are seeking an organized, resilient, and proactive Team Coordinator to deliver high-level administrative and operational assistance to executive leadership and department operations. This role requires handling competing priorities, managing sensitive data discreetly, and ensuring efficient cross-functional alignment in a fast-paced environment.

Key responsibilities

• Oversee executive scheduling, resolve calendar conflicts, and maintain complete visibility over upcoming leadership engagements.
• Organize internal and cross-departmental meetings, including setup, virtual links, agenda preparation, document distribution, and action-item tracking.
• Handle end-to-end travel logistics, including flight bookings, detailed itineraries, visa processing, and expense management.
• Process expense reimbursements, compile claims, monitor payments, and assist with general invoicing needs.
• Draft and edit key communications, presentation decks, operational reports, and leadership documentation.
• Act as a central point of contact between executive offices, department members, and key external stakeholders.
• Maintain confidential records and support general team operations, including onboarding activities, venue sourcing, and ad-hoc department initiatives.

About you

• Bachelor's Degree or equivalent

• 2 to 3 years of experience in an administrative, team coordination, or executive support role.

• Proven proficiency with digital productivity tools (Microsoft Office or Google Workspace).

• Outstanding time management and organizational capabilities with strong attention to detail.

• Demonstrated discretion when handling confidential information.

• Ability to work autonomously and manage ambiguity with minimal direct supervision.

• Previous experience supporting leadership within tech, engineering, or fast-growing business environments.

• Basic exposure to corporate procurement, finance tracking, or cross-functional project management.