Team Lead Admin

About Liquid Technologies

Liquid Technologies is a future-focused technology company delivering AI, software development, data engineering, DevOps, product design, and digital transformation solutions.

Position Summary:

We are looking for a proactive, energetic, and hands-on Team Lead – Admin to take complete ownership of our day-to-day office administration and workplace facilities.

The ideal candidate will ensure that our office remains clean, well-maintained, organized, fully functional, and welcoming while managing vendors, office services, assets, procurement, and day-to-day administrative requirements.

This is a hands-on role for someone who takes ownership, notices things before they become problems, and gets things done.

Key Responsibilities

• Own end-to-end office administration and facilities management, ensuring smooth day-to-day office operations.
• Ensure complete office cleanliness and maintenance, including washrooms, floors, cafeteria, workstations, common areas, solar pannels and overall workplace hygiene.
• Manage and monitor office support staff to ensure cleanliness, service quality, discipline, and timely completion of tasks.
• Ensure timely and proper serving of meals, refreshments, and other office requirements.
• Manage office assets, equipment, furniture, fixtures, and inventory, including proper records and basic controls.
• Coordinate with vendors, contractors, and service providers for maintenance, repairs, supplies, and other administrative requirements.
• Handle routine electrical, plumbing, AC, Solar, UPS, furniture, and other facility-related issues through timely coordination and follow-up.
• Manage grocery and office consumables, ensuring availability while maintaining proper usage and cost control.
• Handle Admin procurement, quotations, purchase coordination, and vendor follow-ups.
• Lead office renovation, maintenance, shifting, and workplace improvement projects.
• Manage incoming and outgoing mail, courier, and document handling.
• Coordinate administrative arrangements for internal and external meetings, events, and company activities.
• Handle outdoor administrative errands and other day-to-day office requirements.

Requirements

• Bachelor’s in Business Administration, Management, Administration, or a related field.
• 3–5 years of relevant experience in administration, facilities, office management, or a similar role.
• Hands-on in MS Excel and ability to maintain administrative trackers and reports.
• Good communication, coordination, and interpersonal skills.
• Strong vendor management and negotiation skills.
• Energetic, proactive, and comfortable working in a hands-on environment.
• Strong ownership and problem-solving mindset.
• Good organizational skills with the ability to manage multiple priorities.
• Professional and decent personality with a service-oriented approach.
• Reliable, committed, punctual, and willing to take responsibility beyond routine task

Application Question(s):

• Do you have 3–5 years of hands-on experience in office administration, facilities management, or a similar role?
• Have you independently managed office facilities, vendors, maintenance, office support staff, and day-to-day administrative operations?
• Are you comfortable with a hands-on role that involves managing office cleanliness, groceries/consumables, assets, procurement, maintenance issues, and occasional outdoor administrative errands?

Work Location: In person