Team Member: Personal Assistant

Purpose/Objective

Provide comprehensive administrative and organizational support to the Head - Group Corporate Finance by managing schedules, coordinating meetings, and handling correspondence to ensure seamless daily operations.
Facilitate effective communication by acting as a liaison between internal teams and external stakeholders.
Ensure timely execution of tasks through efficient prioritization and process management.

Key Responsibilities of Role

Personal Assistant Administrative Support: Manage the Head’s daily schedule, including coordinating meetings, appointments, and travel arrangements.
Handle correspondence, including drafting emails, letters, and memos as directed by the Head - Group Corporate Finance.
Maintain an organized filing system for critical documents, reports, and communications, ensuring easy retrieval.
Assist in organizing events, conferences, and other professional engagements as needed.
Meeting Coordination and Follow-ups: Schedule, organize, and coordinate internal and external meetings, including preparing agendas, minutes, and required materials.
Assist in tracking action items from meetings, ensuring timely follow-up and updates to the Head.
Liaise with internal departments and external stakeholders to ensure seamless communication and collaboration.
Monitor deadlines, reminders, and tasks for the Head, ensuring timely completion.
Communication and Liaison: Act as the primary point of contact for all incoming communication to the Head, ensuring prompt responses and prioritization.
Coordinate with the finance team and other departments to consolidate reports, presentations, and updates.
Maintain confidentiality and professionalism while handling sensitive information and communications.
Process and Documentation Support: Assist in preparing financial reports, presentations, and documents as per the Head’s requirements.
Maintain an updated repository of critical information, including policies, project details, and contact lists.
Support process improvements within the administrative framework to enhance efficiency.
Key Stakeholders - Internal Business CEOs Business HODs Corporate Finance team Key Stakeholders - External Banks Financial Institutions Regulatory Bodies

Technical Competencies

Capital Management,Credit Rating Assessment,Data Management and Analytics,Financial Acumen

Qualifications and Experience

Educational Qualification: Graduate in any discipline; Bachelor's Degree in Finance is an advantage Work Experience (Range of years): 2-3 years of experience in a similar administrative or secretarial role.