Team Member - Procure-to-Pay (P2P)

Key Responsibilities:

1. Invoice Processing & P2P Operations

• Manage end-to-end vendor invoice processing from receipt to accounting and payment.
• Verify invoices against PO, GRN/service confirmation, approval and supporting documents.
• Perform invoice validation for vendor name, invoice number, date, amount, GST, TDS and payment terms.
• Ensure correct accounting, cost centre, GL, tax code and business transaction classification.
• Process non-PO invoices with appropriate approvals.
• Identify and prevent duplicate, excess, incorrect and unsupported invoice bookings.
• Coordinate with Procurement, Business, Stores and vendors for invoice-related issues.
• Ensure invoices are processed within defined TAT and SLA.

2. GST Compliance

• Good working knowledge of GST provisions applicable to vendor invoices.
• Validate GSTIN, tax rate, taxable value, CGST/SGST/IGST and place of supply.
• Verify GST details and ensure appropriate GST accounting.
• Coordinate for discrepancies relating to GST invoices, credit notes and debit notes.
• Support reconciliation of purchase invoices with GSTR-2B / GST data.
• Ensure compliance with GST documentation requirements.

3. TDS Compliance

• Strong working knowledge of TDS provisions applicable to vendor payments.
• Determine appropriate TDS section and rate based on nature of transaction.
• Validate TDS applicability and deductions while processing invoices.
• Handle TDS-related vendor queries and reconciliation.
• Coordinate with Tax team for TDS exceptions, certificates and compliance requirements.
• Ensure accurate accounting of TDS payable and vendor balances.

4. Vendor Accounting & Reconciliation

• Perform vendor ledger scrutiny and reconciliation.
• Resolve open items, debit/credit balances and payment-related discrepancies.
• Coordinate with vendors for statement reconciliation and outstanding invoices.
• Ensure advances are appropriately adjusted against invoices.
• Monitor ageing of vendor invoices and open items.

Required Skills & Qualifications:

• B.Com / M.Com / MBA Finance
• 3-6 years of experience in Import Payment / Forex / Accounts Payable
• Working knowledge of SAP (FICO/MM)
• Strong Excel skills
• Good communication & coordination skills