Team Secretary

About the role

This is an administrative support role within a professional services firm, providing comprehensive secretarial and operational support to tax consultants and engagement teams. You will manage documentation, databases, filing systems, and administrative processes while supporting compliance, reporting, and business operations across multiple functions.

Key responsibilities

• Help tax consultant to revise documents before sending to clients
• Perform general secretary work including invoicing records, expense logs, and code updates to the team
• Manage filing and folder/cabinet systems
• Manage team petty cash reimbursement process and prepare records and supporting documents for reimbursement
• Monitor, update, and maintain relevant databases on a daily and weekly basis
• Coordinate administrative matters with central tax team or firm-wide admin team, including new year cards, staff events, and client mailing database updates
• Support Mercury and Dynamics operations, including opportunity creation
• Ensure internal procedures and tools for engagement compliance processes adhere to firm policies and risk management requirements
• Assist with reporting activities, data consolidation, and submission of business reports to internal stakeholders
• Act as liaison between engagement teams and support functions to resolve operational and system-related issues

About you

• Bachelor's degree in Business Administration, Management, or a related field
• Minimum 3-5 years of experience as a Team Secretary, Executive Secretary, Administrative Coordinator, or in a similar administrative support role
• Proven experience supporting multiple stakeholders in a fast-paced professional services, consulting, financial services, or corporate environment
• Strong organizational and time management skills with the ability to manage multiple priorities and meet deadlines
• Excellent communication and interpersonal skills, with the ability to interact professionally with employees, management, clients, and external parties
• Proactive, service-minded, and able to work independently with minimal supervision
• High attention to detail, accuracy, and confidentiality in handling sensitive information and documents
• Strong problem-solving skills and the ability to anticipate needs and provide effective administrative support
• Proficient in Microsoft Office applications, particularly Outlook, Excel, Word, and PowerPoint
• Good command of both written and spoken English and Thai