Technical Admin Associate

The TECHNICAL ADMIN ASSOCIATE will provide dedicated administrative and documentation support for Engineering and Maintenance operations. The Technical Admin will coordinate OBTA requirements, RCA documentation, port documents, MTO allowance arrangements, lodging accommodations, inventory records, and transferring parts into and out of designated locations. This role will support timely processing, accurate records, and proper tracking of operational requirements, allowing engineers and maintenance personnel to focus on technical activities.

Job Responsibilities:

Coordinate with stakeholders to ensure the admin tasks are performed.

1. Engineering and maintenance support: Prepare, update, and file maintenance reports, work orders, service records, schedules, and related documents.

2. Document control: Maintain organized physical and electronic files and track documents requiring review, approval, or submission.

3. OBTA coordination: Prepare and process OBTA documentation, monitor approvals, and follow up on outstanding requirements.

4. RCA documentation: Compile supporting records, maintain Root Cause Analysis reports, and track action updates provided by responsible technical personnel.

5. Inventory monitoring: Maintain and update records of spare parts, tools, supplies, and materials. Stock verification, process stock consumption through Sertica, and report any discrepancies for proper action.

6. Parts transfers: Coordinate and document incoming and outgoing parts, including transfer forms, gate passes, delivery receipts, and receiving acknowledgments.

7. Port documentation: Prepare and coordinate required port documents, tool pull-out forms.

8. MTO allowance arrangements: Coordinate allowance requests, supporting documents, approvals, and processing with the relevant departments.

9. Lodging arrangements: Coordinate lodging house accommodations for assigned personnel and maintain occupancy and related expense records.

10. General office support: Handle correspondence, data entry, scheduling, filing, and other administrative duties assigned by the immediate supervisor.

Qualifications:

• Bachelor's degree in Mechanical Engineering. (Fresh Grad are welcome to apply)
• Preferably with 1 or more years’ experience in administrative roles.
• Knowledge of effective record-keeping practices, file organization, and document management
• Proficient in using office software such as Microsoft Office (Word, Excel, PowerPoint, Outlook)