Technical Administrative Assistant-Operations

Technical Assistant – Environmental Restoration Operations

Join Our Team at EarthBalance!

EarthBalance is seeking an organized, detail-oriented Technical Assistant to support our Environmental Restoration Operations team. Based at our Operations Center, this position plays an important role in supporting daily operations, coordinating logistics and scheduling, assisting with plant procurement, and providing administrative backup to our nursery operations. Bilingual proficiency in English and Spanish is preferred but not required

The ideal candidate is a proactive, dependable team player who can manage multiple priorities, communicate effectively across departments, and help keep daily operations running smoothly in a fast-paced environment.

What You'll Do

• Provide administrative and coordination support to the Operations team, assisting with daily activities, scheduling, documentation, and operational needs.
• Assist with coordinating field crew schedules, logistics, transportation, and other operational requirements.
• Coordinate crew lodging and per diem arrangements, including hotel reservations and preparing related purchase orders.
• Support the Field Operations Coordinator with crew requests, scheduling changes, and other operational needs.
• Coordinate plant procurement for Environmental Restoration proposals and projects, including sourcing, vendor communication, pricing, ordering, availability, delivery scheduling, and tracking materials.
• Assist with plant and material logistics, coordinating transportation, deliveries, and staging to meet operational and project timelines.
• Maintain and update load lists, ensuring accurate information is communicated to appropriate teams.
• Assist with GIS coordination and transportation logistics.
• Maintain accurate operational records, tracking logs, purchase orders, and other documentation.
• Communicate with Operations, Project Managers, field crews, nurseries, and vendors to ensure timely coordination of materials, schedules, and operational needs.
• Provide backup administrative support to the Nursery Assistant, assisting with nursery-related documentation, coordination, and daily administrative functions as needed.
• Assist with additional administrative and operational tasks as assigned.

What We’re Looking For

• Strong organizational skills and attention to detail.
• Ability to manage multiple orders, schedules, projects, and deadlines simultaneously.
• Strong written and verbal communication skills.
• Ability to coordinate effectively with vendors, nurseries, Resource Manager, Project Managers, field personnel, and other departments.
• Proficiency with Microsoft Office and the ability to learn company software and tracking systems.
• Ability to work independently, prioritize changing needs, and proactively identify potential scheduling or logistical issues.
• Experience with plant material, nurseries, landscaping, environmental restoration, procurement, logistics, purchasing, or project coordination is a plus.

About EarthBalance

EarthBalance is a 100% employee-owned environmental restoration company specializing in restoring and protecting Florida’s natural environments. Our work includes habitat restoration, invasive species management, native plant installation, and other environmental restoration services.

As an employee-owned company, our employees have the opportunity to contribute to the success of the organization while sharing in that success through our Employee Stock Ownership Plan (ESOP).

If you are organized, enjoy coordinating the details that keep projects moving, and have an interest in plants and environmental restoration, we’d love to hear from you.

Benefits:

We value our team and offer a comprehensive benefits package:

Employee Stock Ownership Plan (company-sponsored pension)

• Health, dental, and vision insurance

• • Free short- and long-term disability insurance
  • Free life insurance
  • 401(k) plan with employer match
  • 2 weeks of paid vacation in your first year
  • 1 week of paid sick leave in your first year
  • Paid holidays
  • Paid training and professional development

Submit your resume and a short note telling us why you'd be a great fit. Join EarthBalance® and help restore Florida’s natural beauty one plant at a time