Technical & Factory Administration Executive - Westport, Klang.

Company Overview

Stephen Hansford Petrolub (M) Sdn. Bhd. is an established lubricant manufacturer with its own manufacturing and blending facility in Westport, Port Klang.

We are looking for a responsible, hands-on and technically inclined Technical & Factory Administration Executive to assist Management in coordinating the day-to-day administrative and operational activities of our factory.

This is not purely a desk-based administrative position. The successful candidate will work closely with our Factory Manager, production personnel, laboratory/QC team, suppliers and Head Office and will be expected to understand what is happening on the factory floor.

Technical & Factory Administration Executive

Location: Westport, Port Klang

Key Responsibilities

* Handle and coordinate the daily administrative activities of the factory.

* Prepare and maintain factory records, reports, documentation, filing and correspondence.

* Assist Management in monitoring production, filling, packing, stock movement and other factory activities.

* Maintain records relating to raw materials, finished products, production quantities and inventory movements.

* Coordinate with Head Office on purchasing, deliveries, documentation and other operational matters.

* Follow up with suppliers and contractors on machinery, spare parts, repairs and maintenance.

* Assist in monitoring and coordinating the maintenance of filling machines, weighing system, pumps, tanks and other factory equipment.

* Maintain records of equipment servicing, calibration, repairs and preventive maintenance.

* Assist in coordinating ISO, QC, safety and factory compliance documentation.

* Prepare daily/weekly operational reports for Management and promptly highlight abnormalities or outstanding matters.

* Assist Management in implementing and monitoring factory SOPs and internal control procedures.

* Coordinate contractors, technicians and service providers attending to work at the factory.

* Assist in investigating operational issues such as stock discrepancies, equipment problems and production irregularities.

* Carry out other factory administrative and technical coordination duties assigned by Management.

* Who We Are Looking For

We are particularly interested in someone who is hands-on and willing to learn.

You do not need to be an engineer capable of repairing every machine yourself. However, you should be technically minded enough to understand a problem, communicate with technicians and suppliers, follow up on repairs, maintain proper records and report clearly to Management.

This position has the opportunity to develop into a broader Factory Operations / Technical Management role for a capable candidate.

Job Requirements

*Diploma or Degree in Engineering, Industrial/Manufacturing Technology, Mechanical/Electrical Engineering, Business Administration, Operations Management or a related discipline.

*Candidates with a technical diploma plus strong administrative ability are encouraged to apply.

*Preferably 2–5 years' experience in a manufacturing, factory, engineering or industrial environment.

*Technically inclined and comfortable working around machinery and production equipment.

*Tech Savvy, good computer skills, particularly Microsoft office Excel, Word and email.

*Able to prepare proper reports and maintain systematic records.

*Good communication and coordination skills.

*Able to communicate in English and Bahasa Malaysia. Chinese language is added advantage.

*Responsible, meticulous, organised, observant and able to follow up matters until completion.

*Must be willing to work on-site at our Westport, Port Klang factory.

*Candidates with experience in lubricants, chemicals, manufacturing, machinery, maintenance or ISO documentation will have an added advantage.