Technical and Quality Management System Administrator

Job summary and key objectives

Work as an integral part of the Group Sourcing (GS) team to collaborate/ supporting internally with all Camfil companies and externally with the group suppliers worldwide. Responsible for database maintenance to ensure the useable information is available and accessible for its intended purpose. Responsible for Group Sourcing Quality Management System (QMS)

Role responsibilities

• Responsible for maintaining databases for technical documents such as Technical Specifications, Safety Datasheets, Test reports and drawings.
• Collecting and updating the compliance letters and ISO certificates from suppliers.
• Sample material ordering, handling order placement, follow‑up order confirmation/ status.
• Maintaining sample material order records.
• Transport arrangement for sample orders. Requesting for shipping rates from freight forwarders, coordinating sample delivery with the forwarder and sample receiver.
• Prepare shipping documents if international shipping is involved, including invoice and packing list for customs clearance.
• Handle tooling order placement and records.
• Data collection for LCA/EPD project_environmental sustainability.
• Raise work orders for material sample testing in the LabCollector system. Manage test reports and relevant technical documents related to each work order.
• To back up technical team colleagues when they are on annual leave.

Requirements

• At least 1 year of working experience in a manufacturing environment.
• Candidates must possess at least a Degree in any field.
• Computer literacy is compulsory (familiar with Microsoft Office applications such as MS Word, Excel, etc..)
• Familiarity with business management software or applications will be an added advantage (ERP systems, Dynamics 365, CRM).
• Ability to meet requirements, discipline and positive working attitude.
• Ability to work both independently and to collaborate in a group.
• Self-motivated, good interaction with people, proactive, good analytical skills, honest and responsible.
• Proficiency in English and communication skills are essential.