Technical Assistant

Kingking is Hiring: Technical Assistant

We are looking for a highly organized and detail-oriented Technical Assistant to support our project and engineering teams. If you have strong coordination skills and experience in project administration, we encourage you to apply.

Qualifications

• Graduate of Mining Engineering
• With at least 3 years of experience in project administration or a related role
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organizational, documentation, and communication skills
• Willing to work in Makati

Key Responsibilities

• Attend meetings, record detailed and accurate minutes including attendees, agenda items, discussions, decisions, action items, owners, and deadlines.
• Prepare and format minutes in a clear and professional structure for quick reference.
• Distribute finalized minutes to stakeholders promptly and ensure acknowledgment when needed.
• Track action items from previous meetings and follow up with responsible parties to update status.
• Maintain an organized archive of all meeting minutes for easy retrieval.
• Manage the flow, storage, retrieval, and distribution of project documents, ensuring all records are accurate and up to date.
• Ensure all controlled documents are properly reviewed, approved, and issued according to company standards.
• Regularly audit document repositories to ensure consistency, completeness, and compliance.
• Assist project teams with compiling reports, presentations, and other project-related documentation.
• Coordinate with multiple departments to consolidate technical inputs and ensure timely submission of deliverables.
• Help maintain project records such as registers, logs, forms, transmittals, and correspondence.
• Support scheduling activities, organizing meetings, and updating calendars as required.
• Provide general technical and administrative support to engineers, project managers, and other team members.
• Act as a central communication point for document-related requests and updates.
• Ensure stakeholders are promptly informed of new document releases, schedule updates, and key decisions.
• Liaise with internal and external teams to ensure smooth document handovers and proper documentation procedures.