Technical Assistant/Document Controller (Project-based)

The Technical Assistant / Document Controller is responsible for the administration, control, tracking, distribution, and maintenance of project and claims-related documentation until close out of contractor’s request for claim and variation as well as the employer’s claim. The role ensures document accuracy, traceability, version control, timely retrieval of records, and compliance with document management procedures supporting claims administration, contract management, and project execution activities. 

Key Responsibilities

• Manage and control project and claims-related documents by ensuring proper filing, registration, tracking, distribution, and archiving in accordance with document control procedures.

• Maintain document registers, correspondence logs, claims records, contractual notices, and supporting databases to ensure document accuracy and traceability.

• Coordinate with project teams, contractors, consultants, and stakeholders regarding document submissions, approvals, revisions, and transmittals.

• Support claims and contract administration activities through compilation, retrieval, and organization of supporting documentation required for evaluations and submissions.

• Prepare reports, document status updates, filing audits, and management summaries to support project controls and compliance requirements.

• Ensure compliance with document management standards, retention policies, and quality requirements throughout the project lifecycle.

Technical Competencies

• Document Control and Records Management

• Claims Documentation

• Contract Documentation Administration

• Correspondence Management

• Filing and Archiving Systems

• Document Tracking and Version Control

• Report Preparation

• Microsoft Office Applications

• SharePoint and Electronic Document Management Systems

• Data Management

• Stakeholder Coordination

Education

• Bachelor's Degree in Business Administration, Information Management, Office Administration, Engineering, Project Management, or any related field.

• At least three (3) years of relevant experience in document control, project administration, records management, or project support functions.

• Experience supporting claims management, contract administration, project controls, engineering, or construction projects is preferred.

• Experience in renewable energy, power, infrastructure, or EPC projects is an advantage.

Experience

• At least three (3) years of relevant experience in document control, project administration, records management, or project support functions.

• Experience supporting claims management, contract administration, project controls, engineering, or construction projects is preferred.

• Experience in renewable energy, power, infrastructure, or EPC projects is an advantage.

Other Requirements:

• Strong organizational and documentation skills.

• High attention to detail and accuracy.

• Proficient in Microsoft Office applications and document management systems.

• Excellent coordination and communication skills.

• Willing to work in a site-based or project-based environment.