Technical Document Controller

About the role

The Technical Document Controller will be responsible for building, organizing, and maintaining the technical document management system for True IDC's engineering and operations teams. This role involves archiving project deliverables, organizing user/project documentation, managing meeting minutes, and creating a robust, standardized template system on Microsoft SharePoint. You will be the gatekeeper of our technical knowledge base, ensuring all teams have instant access to accurate and up-to-date information.

Key responsibilities

• Build, organize, and maintain a highly structured Document Management System (DMS) on Microsoft SharePoint for the technical and project teams.
• Collect, classify, index, and archive all technical project documentation, including user requirement specifications (URS), design drawings, testing & commissioning (T&C) reports, operational manuals, and equipment data sheets. Ensure strict version control.
• Design, standardize, and maintain a comprehensive suite of technical document templates (e.g., RFIs, meeting minutes, progress reports, technical proposals, handover documents) to establish a unified True IDC technical information system.
• Attend key technical and project meetings to record, draft, distribute, and follow up on comprehensive meeting minutes and action items.
• Regularly review incoming documents for completeness, proper naming conventions, and adherence to company standards before archiving.
• Act as the super-user for SharePoint; train and assist team members in finding, uploading, and managing documents in accordance with established procedures.

About you

• Bachelor's degree in Library/Information Science, Information Management, Engineering, Business Administration, or a related field.
• 3–5 years of experience as a Document Controller, Technical Administrator, or Project Assistant, preferably within Engineering, Construction, IT, or Data Center industries.
• Advanced proficiency in Microsoft Office 365, particularly SharePoint (including creating library structures, setting up permissions, and managing metadata).
• Strong skill in formatting and designing clean, professional document templates in Word, Excel, and PowerPoint.
• Extreme attention to detail, highly organized, and strong analytical skills for structuring complex information.
• Good command of written and spoken English, especially in writing professional meeting minutes, technical reports, and managing English-language templates.