Techno Commercial Executive

Purpose/Objective

Required Buyer whom having expertise in strategic sourcing, indirect/direct category items management, supplier relationship management and can manage material as per production schedule.

Key Responsibilities of Role

Responsibilities: Strategy, Planning, SOP and Guidelines

1. Techno-Commercial Strategy and Initiatives

• Understand the Techno-Commercial strategy and plan for Site
• Take necessary actions in own area of work to implement strategic initiatives (Site specific) as per plan Core Procurement,

2. Purchase Requisition (PR) Review

• Assist in the review of approved PR from user department; seek additional information if
  required from user for correctness & completeness of PR
• Provide support in identifying the type and method of procurement (depending on type of material/ services to be procured, nature of PR (normal vs. emergency PR), stocks available, availability of rate contract, value, delivery timeline etc.)

3. Strategic Sourcing for Capex, Opex, Bulk Material & Services. Contribute to the strategic sourcing process by participating in activities such as:

• Selection of bidding process, preparation of vendor selection approach and vendor
  evaluation criteria depending on the nature of the category
• Preparing the request for information (RFI) document for bidder evaluation
• Identification of potential bidders who meet the requirements (using Company vendor
  database, Supply market analysis, advertisement or recommendations from other teams)
• Preparation of the Request for Proposal (RFP) document
• Organizing and planning pre-bid meetings based on the queries and communication
  requirements from vendors
• Technical and Commercial bid evaluation of vendors
• Conducting fact-based negotiations/e-auction with shortlisted bidders
• Preparation of Note for Approval (NFA) for selected bidder (vendor) and obtaining required approvals as per DoA.

4. Contract Preparation and Order Placement

• Prepare contract document as per stated protocols & standard templates
• Set up the approved contract record within the ERP system, using the appropriate system steps and functionality
• Maintain the contract document for future reference as per defined document
  management policy
• Send the contract to vendor and all identified stakeholders
• Collate the Advance Bank Guarantee/ Contract Performance Bank Guarantee (ABG/
  CPBG) / Customs related documents from vendor as per requirements
  Procurement through Rate Contracts
• Based on approved NFA, prepare, review and issue rate contracts
• Prepare master outline agreement (OA) in ERP system based on rate contract
• Prepare PO / SO for procurement under valid rate contract

Associated Procurement Activities

1. Post Order Management

• Prepare Billing Break Up and get it uploaded in SAP, if applicable
• Expediting of ordered materials for timely delivery
• Address, resolve or re-allocate and share response for queries raised by vendors or from
  other internal stakeholders, during expediting delivery
• Prepare Change Order/ Amendments in the order including quantity/ Rate variation, Extra
  items, Time Extensions etc.
• Facilitate closure of contracts and take necessary actions
• Manage inbound logistics services for other Ex-Works Domestic Supplies
• Execute contingency plans in case of immediate business requirements

2. Supplier Management

• Supplier/ Vendor Identification and Onboarding
• Coordinate with new identified vendors to send information/ documents in predefined
  forms for evaluation
• Prepare vendor evaluation criteria for the category in consultation with quality, engineering and project management & control departments
• Check details of forms submitted by vendor for their completeness and validity of
  documents
• Interact and take approval of Quality/ User/HSE department for vendor assessment if
  required
• If the vendor is qualified based on the vendor evaluation criteria, update approved vendor
  list & communicate to vendor
• Populate required data and documents into MDG/Ariba system to get vendor code created in SAP

3. Supplier/ Vendor Performance Management

• Contribute to performance evaluation, management and development planning of suppliers/vendors for assigned category by partaking in activities such as:
• Preparation of vendor segmentation matrix based on annual spend with the vendor and
  risks associated
• Preparation of vendor performance evaluation criteria and frequency of evaluation for each vendor segment
• Assigning performance levels to vendors, reviewing vendor scorecard, and checking if the
  performance is meeting desired level
• In case of satisfactory performance, communicating performance feedback to vendors
  highlighting improvement opportunities on individual parameters
• In case of unacceptable performance, communicating performance to vendor & planning
  discussions to identify actions required for performance improvement Supplier/ Vendor Engagement
• Establish strategic partnerships with suppliers/ vendors of assigned category which will
  benefit Adani from a long-term perspective and effectively leverage them for value addition to business

4. Data management

• Data Analytics
• Assist in collation and analysis of data related to various procurement activities (e.g.
  commodity analysis, supplier debugging, etc.) for respective categories
• Identify and seek opportunities to improve efficiency and value by analyzing data
• Contribute to action planning and implementation based on data analytics performed for
  assigned categories

5. Risk Management

• Assist in identifying all procurement risks for assigned categories (using master list of
  procurement risk, supply market analysis, long term procurement plan, annual procurement plan and project risk register)
• Provide support in evaluation and prioritization of the identified risks on their likelihood,
  impact and controllability
• Contribute to the preparation of risk mitigation plan and update of the category risk register

*Qualifications and Experience

• Education: Graduate in Mechanical/Electrical/Production Engineering
• Preferred: Certification in SAP (Materials Management module)
• Experience: Minimum 5 years independently managing all buying and can manage material planning as per production plan.