TEL Training Assistant - (Librarian/Archivist Assistant 2)

Librarian/Archivist Assistant 2
TEL Training Assistant
Tennessee Department of State
Tennessee State Library & Archives
Planning & Development

Mission: The mission of the Office of the Secretary of State is to exceed the expectations of our customers, the taxpayers, by operating at the highest levels of accuracy, cost-effectiveness, and accountability in a customer-centered environment.

Supervisor: Librarian 3 -Tennessee Electronic Library Administrator

Duties/Responsibilities:

• Conduct training for librarians, teachers, and students in-person or virtually as scheduled.
• Serve as TEL’s primary contact for training planning, implementation, and logistical support.
• Prepare materials for training activities including PowerPoint presentations, short training videos, and handouts.
• Present at conferences and librarian/teacher workshops on TEL resources.
• Track, analyze, and report data on trainings.
• Establish partnerships with libraries, school districts, and other educators through various forms of outreach, including social media, conferences, email campaigns, etc.
• Creating an evaluation mechanism to determine the effectiveness of the training and to identify potential training topic additions.
• Update TEL and TEL4U websites as directed.
• Update TEL Academy, TEL’s asynchronous training platform, as resources are updated.
• Perform other duties as assigned.

Minimum Qualifications:
Education and Experience:

• Bachelor’s degree or equivalent experience.
• Have a minimum of 1 year of experience in providing training for education or library organizations.

Knowledge and Abilities:

• Excellent presentation/training skills.
• Overall knowledge of general library practices.
• Expert ability in using Microsoft Word, PowerPoint, and Excel.
• Working knowledge of video conferencing platforms.
• Communicate effectively with diverse groups and individuals with strong interpersonal, verbal and written skills.
• Strong organizational skills, including the ability to establish priorities, follow project timelines and meet project deadlines.
• Possess strong attention to detail.
• Ability to maintain workflow with multiple interruptions.
• Ability to work unsupervised in a conscientious manner.
• Ability to work collegially as part of a team.
• Ability to work in an environment with books and materials that contain dust and other allergens.
• Ability to travel throughout the state as needed.

Physical Requirements:

• Physical demands include ability to lift and carry boxes, ledgers, books, and other items weighing up to 40 pounds; pushing and maneuvering utility and book carts through stack aisles and carpeted areas; frequent bending, squatting, and reaching to retrieve and reshelve items from bins and shelving units; standing and walking for extended periods up to 4 hours at a time.

Health, Safety, and Collections Security:

• Possess ability to simultaneously utilize telephone and computer system for extended periods.
• Possess ability to sit for long periods.
• Assist the organization to create a safe and healthy work environment by working safely with the equipment provided.
• Follow instructions given for health and safety purposes and immediately report any unsafe working practices or hazardous working conditions.
• Take whatever measures are necessary to protect the collections from loss, mutilation or theft.

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