National University Hospital

Overview
To provide administrative and operational support to the Department of Anaesthesia, Specialised Support Services. The role involves supporting day-to-day departmental operations across procurement, asset management, logistics, leave administration, and general administrative functions.
Job Responsibilities
You will be responsible for the following:
<ul>
<li>Support departmental relocation projects, including packing and unpacking of office supplies and equipment, movement and setup of office and IT assets, inventory verification, logistics coordination, and processing of disposal requests.</li>
<li>Support procurement activities, including obtaining quotations, raising purchase requests, coordinating deliveries, and managing procurement-related documentation.</li>
<li>Manage departmental assets and inventory, including IT asset tracking, CAPEX compilation, equipment condemnation processes, and maintenance of related records.</li>
<li>Process administrative transactions, including e-Payments, claims submissions, data entry, filing, and maintenance of departmental records.</li>
<li>Provide administrative and logistical support for departmental meetings, lectures, and events, including venue setup, catering arrangements, and preparation of presentation slides.</li>
<li>Assist in clinician leave administration by reconciling leave records and following up on outstanding applications.</li>
<li>Liaise and coordinate with internal stakeholders, vendors, and support departments to ensure smooth departmental operations.</li>
<li>Perform any other duties as assigned by the Reporting Officer.</li>
</ul>
Requirements
<ul>
<li>Minimum GCE 'O' or ‘N’ Level or equivalent. Diploma holders, A levels and Undergraduate are welcome to apply.</li>
<li>Prior working experience in an administrative role is preferred; experience in the healthcare industry is an advantage.</li>
<li>Good verbal and written communication skills.</li>
<li>Proficient in Microsoft Office applications.</li>
<li>A good team player who can work efficiently and independently.</li>
<li>Meticulous, organised, and able to multi-task in a fast-paced environment</li>
</ul>

Temp Admin Assistant, Specialised Support Services (4 months)

Temp Admin Assistant, Specialised Support Services (4 months)

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