Temp Project Coordinator

Position Purpose

Provides project coordination and administrative support for strategic planning activities and other special projects within the Dean’s Office. Coordinates project logistics, tracks activities and deliverables, gathers and organizes information and data, documents meetings and action items, and provides general support to advance institutional priorities. Works with a wide range of stakeholders exercising discretion with sensitive and confidential information and independently organizing assigned work within established priorities.

Required Qualifications

Bachelor’s degree or an equivalent combination of education and experience.

• Strong organizational skills, attention to detail, and ability to manage multiple assignments and deadlines.

• Effective written, verbal, and interpersonal communication skills, including the ability to work professionally with varied stakeholders.

• Ability to gather, organize, summarize, and maintain accurate information from multiple sources.

• Ability to work independently within established priorities, follow through on assignments, and recognize when guidance is needed.

• Ability to exercise sound judgment, discretion, and confidentiality when handling sensitive information.

• Proficiency with Microsoft Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and Zoom.

• Ability to learn new systems and subject matter quickly and adapt to changing project priorities.

Preferred Qualifications

Preferred Qualifications

2-3 years of relevant project coordination.

FLSA

Non-Exempt

Employment Category

Temporary Full Time

Schedule

Mostly onsite, but hybrid based on office space and coordination with Executive Director of Operations and Strategy.

Department Contact for Recruitment Inquiries

Nick Ryan, Executive Director of Operations & Strategy

Department Contact Phone Number

Department Contact for Cover Letter

Nick Ryan

Contact's Phone Number

Equal Opportunity Employer

Dartmouth College is an equal opportunity employer under federal law. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications are welcome from all.

Background Check

Employment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Special Instructions to Applicants

This position is a 9-month term position.

Dartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Key Accountabilities

Key Accountabilities

Project Coordination – 35%

• Coordinates day-to-day support for strategic planning activities, special projects, and other Dean’s Office initiatives.

• Tracks timelines, deliverables, action items, and outstanding needs; flags upcoming deadlines for project leads.

• Organizes project files and materials and follows up with stakeholders to gather information and communicate routine updates.

Meeting Coordination and Documentation – 25%

• Schedules project meetings and organizes agendas, background materials, and related documentation as directed.

• Attends meetings, records decisions and action items, and distributes accurate notes and supporting materials.

• Monitors follow-up items and contacts responsible individuals regarding outstanding information or deliverables.

Data and Information Support – 20%

• Gathers and compiles information from existing sources for strategic planning and assigned projects.

• Organizes data in spreadsheets, summaries, and other formats and performs basic accuracy and completeness checks.

• Conducts basic research and maintains organized project records and documentation.

Communications and Project Materials – 10%

• Assists with project communications, reports, and supporting materials.

• Supports PowerPoint presentations by compiling information, formatting slides, organizing content, and making routine updates.

• Drafts routine correspondence and follow-up communications for review.

Special Projects and General Support – 10%

• Provides coordination and administrative support for other special projects and emerging Dean’s Office priorities.

• Works collaboratively with faculty, department chairs, senior leaders, staff, and other stakeholders.

• Exercises sound judgment, discretion, and confidentiality when handling sensitive institutional, personnel, or strategic information.

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Demonstrates professionalism and collegiality through actions, interactions, and communications with others appropriate to an environment that is welcoming to all.

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Performs other duties as assigned.