Temporary Administrative Assistant – Executive Support

About the Role

We are looking for a reliable, organised, and hands-on Temporary Administrative Assistant to provide administrative and coordination support to members of our senior management team.

This is a practical, execution-focused role supporting day-to-day scheduling, travel arrangements, meeting coordination, expenses, documentation, and general administrative matters.

The ideal candidate is detail-oriented, responsive, comfortable working in a fast-paced professional environment, and able to manage multiple tasks with minimal supervision in an asset management firm.

Key Responsibilities

Calendar & Meeting Coordination

• Assist with calendar management and scheduling of internal and external meetings.
• Coordinate meeting logistics, including meeting rooms, video conferencing links, and calendar invitations.
• Liaise with internal colleagues and external parties to coordinate availability and meeting arrangements.
• Make changes to schedules promptly when priorities shift.

Travel & Logistics

• Assist with business travel arrangements, including flights, hotels, ground transportation, and travel documentation.
• Prepare and maintain travel itineraries.
• Support visa applications and other travel-related administrative requirements where required.
• Assist with restaurant reservations and other logistical arrangements for business meetings and travel.

Administrative Support

• Prepare and process expense claims, invoices, receipts, and supporting documentation.
• Assist with document preparation, formatting, filing, printing, scanning, and other general administrative tasks.
• Maintain organised electronic files and records.
• Assist with correspondence and basic email coordination where required.
• Handle confidential information with professionalism and discretion.

General Office & Team Support

• Provide administrative support for meetings, events, team activities, and other ad hoc requirements.
• Coordinate with internal departments and external vendors as needed.
• Assist with general office administration and day-to-day operational matters.
• Support the wider administrative team during busy periods.

Qualifications & Experience

• Previous experience in an Administrative Assistant, Personal Assistant, Executive Assistant, Office Administrator, or similar support role.
• Prior experience supporting senior executives is advantageous but not essential.
• Strong organisational and time-management skills.
• Good written and verbal communication skills in English.
• Proficient in Microsoft Office, particularly Outlook, Word, Excel, and PowerPoint.
• Comfortable learning and using digital tools and internal systems.
• Experience within financial services, professional services, or a corporate environment would be advantageous.

Key Attributes

• Highly organised with strong attention to detail.
• Reliable, responsive, and able to follow through on tasks.
• Able to prioritise multiple requests and work efficiently under time pressure.
• Professional and courteous when dealing with internal and external stakeholders.
• Discreet and trustworthy when handling confidential information.
• Flexible, adaptable, and willing to assist with a wide variety of tasks.
• Proactive and comfortable working independently when required.
• Positive, collaborative, and hands-on attitude.