Temporary Assistant Administrative Officer, US (Ref.: 26/109/US/AAO/TEMP)

Temporary Assistant Administrative Officer (5 months contract), University Secretariat (Ref.: 26/109/US/AAO/TEMP)

Responsibilities:
The successful candidate will be part of the HR Team and be responsible for preparing personal data for the HRIS deployment across the University. He/ she will focus on consolidating personal data from various sources, perform data entry and integration tasks, and collaborating with stakeholders to maintain data integrity.
Duties:

1. Filling and consolidating personnel files (p-files) and employee personal data from multiple sources.
2. Updating employee information and precisely keying in the data to maintain data integrity.
3. Collaborate closely with HR colleagues to resolve data discrepancies, support process alignment, and uphold strict confidentiality throughout the preparation phase.
4. Providing administrative and clerical support to the team.
5. Handling incoming and outgoing correspondences, including emails and letters.
6. Performing other duties as assigned by the supervisors.

**Appointment Criteria:**Applicants should (a) hold a Higher Diploma with less experience but strong data backgrounds will be considered. (b) attention to details, able to meet multiple deadlines with good communication and problem-solving skills; (c) proficiency in data auditing by using Microsoft Excel and other MS Office tools; (d) experience in handling personal data integration and familiarity with database systems will be an advantage; and (e) good command of written and spoken English and Chinese.

Salary will be commensurate with qualifications and experience. Interested parties are invited to submit (i) an application letter indicating expected salary; (ii) an updated CV; and (iii) a duly completed application form (obtainable at University’s career site), by email at [email protected]. Candidates not invited for interview within 2 months after the application deadline may assume their applications unsuccessful.

Saint Francis University reserves the right not to make an appointment for the post advertised, and the appointment will be made according to the terms and conditions applicable at the time of offer. All personal data provided by the applicants will be treated in strict confidence and used only for recruitment and employment-related purposes.

Saint Francis University is an equal opportunity employer.