Temporary Front Desk Coordinator

We are looking for a dependable Administrative Assistant to support front desk operations for an investment advisory office in Lake Elmo, Minnesota. This is a Long-term Contract opportunity suited for someone who enjoys creating a welcoming office environment, managing daily administrative tasks, and keeping workflows organized. The role requires strong judgment, attention to detail, and the ability to handle a variety of coordination duties with discretion and efficiency.

Responsibilities:

• Welcome visitors and serve as the first point of contact for the office, ensuring a welcoming and friendly front desk experience.

• Answer and direct incoming calls, respond to general inquiries, and relay messages accurately to the appropriate team members.

• Coordinate scheduling, meeting logistics, and calendar updates to help maintain smooth day-to-day office operations.

• Perform administrative support tasks such as preparing documents, filing records, and maintaining organized office systems.

• Monitor shared office supplies and place replenishment requests to keep the workplace fully stocked and functional.

• Assist with hiring-related administrative activities, including coordinating interview logistics and supporting onboarding paperwork as needed.

• Handle incoming and outgoing mail, packages, and deliveries while maintaining accurate distribution and tracking.

• Support general office coverage during a staff leave period by adapting to shifting priorities and assisting where needed.

• Prior experience in an administrative assistant, receptionist, or front desk support role.

• Strong verbal and written communication skills with a detail-oriented and courteous approach.

• Ability to manage multiple tasks, stay organized, and maintain accuracy in a fast-paced office setting.

• Proficiency with standard office software and common administrative tools.

• Comfortable handling sensitive information with discretion and sound judgment.

• Dependable attendance and the ability to work independently while supporting a broader team.

• Experience assisting with hiring processes or interview coordination is preferred.

TalentMatch ®

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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