Temporary Office Admin - Non Exempt

Job Duties:

Daily Operations

• Create and forward weekly Look Ahead to the Principal
• Provides secretarial support to Principal
• Maintains all aspects of the principal’s schedule
• Assists Administrative team
• Records messages to the Principal and keeps log of same
• Schedules meetings and appointments
• Sorts and delivers mail for the Principal
• Regularly checks Principal voice mail
• Assists Principal in keeping updated with filing of all documentation, reports, correspondence, etc.
• Maintains updated faculty list
• Maintains updated phone list
• Maintains up-to-date substitute list and provides same to faculty.
• Maintains school calendar
• Responds to requests for information
• Sorts and date stamps all incoming mail to Principal and Assistant Principal
• Maintains tickler system for deadlines, assignments, projects, etc.
• Assists with maintaining and processes teacher certification information in Excel format
• Maintains filing system as well as set of locked confidential files.
• Process Out-of-Field Waivers and documents same on Excel spreadsheet
• Prepare Board Meeting documentation
• Organizes and sets up for Board meetings and all meetings lead by the principal
• Posts mandatory notice for Board meetings
• Trains substitutes and coordinates them for teachers
• Handles club and field study paperwork and processing
• Monitors Charter Tools for monthly items that come due
• Assists with audit preparation
• Maintain and disseminate Leadership Team packet information to Administration
• Maintain and process safety drill documents (Fire drill, lockdown, tornado)
• Maintain accident reports on students and staff
• Manage Teacher Lead Money program
• Fill in for Receptionist when needed
• Lunch duty schedule when needed
• Various duties as assigned by the principal
• Maintain Emergency Management Plan information and “Go Bag”
• Assists with Impact Aid form and attends trainings
• Distributes school-wide email as approved by Principal
• Maintains inventory for office materials and orders as needed
• Mandatory attendance at all staff meetings
• Prepares meeting agendas
• Responsible for taking minutes and distributing same for all required meetings in a timely manner
• Mandatory attendance at all Open Houses, Lottery, and other similar events
• Welcomes visitors and arranges for their comfort and screens unexpected callers
• Performs such other tasks and assumes such other responsibilities as the principal may from assign time-to-time.
• Maintains volunteer fingerprints.