Temporary Program Coordinator

Description

Join the City of Fairfax as a Program Coordinator and play a key role in supporting the internal operations that keep our department running smoothly.

The Program Coordinator provides administrative and operational coordination for department programs, internal systems, compliance processes, and special projects. This position serves as a key support role for ensuring that internal processes are completed accurately, consistently, on schedule, and within policy requirements.

Examples Of Duties

Administer assigned departmental systems, including the internal affairs tracking system and project management system.

Conduct compliance inspections and process reviews to determine whether department practices align with policy, procedure, and leadership expectations.

Coordinate small projects and process-improvement efforts, including leading ad-hoc project teams, tracking tasks, timelines, and budgets.

Coordinate internal processes related to employee on-boarding, off-boarding, promotions, lateral transfers, and internal transitions.

Maintain organized physical and electronic records related to assigned programs, inspections, projects, policies, budgets, and administrative functions.

Support internal and external communication, including drafting announcements, creating recruitment materials, maintaining digital signboards, assisting with department-wide communication materials, and monitoring and updating the department’s social media.

Assist with drafting, editing, and tracking policies and policy-related documents.

Assist with budget planning and grant management.

Fulfill other responsibilities dictated by policy or through the chain of command.

The duties listed above are intended only as an illustration of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.

Qualifications

Bachelor’s degree from an accredited college or university in public administration, business administration, criminal justice, organizational management, or a related field, and two years of experience in program coordination, project management, compliance review, process improvement, administrative analysis, or related professional work.

Training, certification, or work experience in project management, process improvement, compliance auditing, or similar discipline.

Necessary Knowledge, Skills, and Abilities:

Capacity to become proficient with Department technology and software.

Successful completion of the Department’s background screening process.

Experience in local government, law enforcement, or another public safety organization.