Temporary Scheduling Administrative Assistant

Temporary Scheduling Administrative Assistant

THE COMPANY

Founded in 1958, Gemline is a multi-award-winning consumer products supplier servicing the $27B promotional products industry and is recognized as one of the largest and most respected companies in its industry. Ranked as the 12th largest supplier in revenues industrywide by the Advertising Specialty Institute, Gemline offers a diverse product portfolio that includes bags, backpacks, headwear, umbrellas, luggage, drinkware, electronics, stationery, writing instruments, gourmet foods, lifestyle gifts, and more. In addition to its 12 in-house developed brands, Gemline partners with 34 renowned global consumer brands, including Ahead™, American Tourister®, Anker®, Cool Gear®, CORKCICLE®, Cuisinart®, Hartmann®, High Sierra®, Igloo®, iLive®, MiiR®, Moleskine®, New Balance®, Osprey®, Paper Mate®, Samsonite®, Sharpie®, Timbuk2®, Yankee Candle® and more.

Gemline is widely recognized for its high-quality products, innovative design, retail brand portfolio, responsible business practices and exceptional customer service. The company has deep expertise in design, product engineering & development, CI/Lean, factory oversight, compliance and global sourcing diversification, and is an industry leader in sustainably made products. Its business model makes the process seamless and efficient for distributor partners, creating a strong B2B2B experience.

At Gemline, community is at the core of the company’s purpose, "We Promote Community," which shapes the company’s culture, influences product design, and drives its commitment to creating a positive global impact. Guided by its betterwayTM corporate social responsibility efforts, Gemline focuses on bettering people and the environment. In 2024, the company became both a globally certified B Corporation and registered Massachusetts B Corporation, reinforcing its dedication to balancing purpose and profit.

Gemline has been recognized as one of the Greatest Companies to Work For on multiple occasions, and most recently in 2025 by PPAI, a leading industry association. "Pride in People, Pride in Product" is more than a motto at Gemline, it is a way of life. The company’s associates play a crucial role in delivering an exceptional customer experience, guided by strong foundational values of trust, integrity, humility, diversity, community, and truth. Gemline's success reflects its associates' success, and its culture thrives on collaboration, initiative, continuous problem-solving, safety, and respect for people.

Headquartered in Lawrence, Massachusetts, Gemline operates an integrated light manufacturing facility and distribution center, along with a secondary overflow warehouse, also in Lawrence. Additionally, the company operates a global technical center in Southern China that manages supply chain functions across Asia, including product development, sourcing, quality assurance, compliance, and logistics. It also has two sourcing offices in Vietnam and India. With approximately $140 million in annual revenue and 500 employees worldwide, Gemline is poised for continued growth.

THE ROLE

We are seeking a Scheduling Administrative Assistant to support our Planning and Scheduling Team. This position will provide day-to-day administrative support with a primary focus on preparing, printing, and releasing shop orders. Reporting to the Scheduling Manager, this role will work closely with the Scheduling team and production to help keep daily order processing moving efficiently.The scheduled hours for this position are Monday through Friday, 8:30 AM to 5:00 PM. If you are interested please send your resume to Adelina Urena at [email protected].

This position is a temporary position with Gemline and assignment is expected to end by December 31, 2026.

KEY RESPONSIBILITIES

· Work with ERP software to monitor incoming work and prepare, print, and release shop orders based on established scheduling priorities.

· Perform routine administrative follow-up related to shop order preparation and release.

· Support the Deboss department with die management and organization.

· Assist the Scheduling team with basic order research and information as needed.

· Provide general administrative support to the Planning and Scheduling Team.

· Maintain a safe environment.

· Participate in Continuous Improvement Activities to include Continuous Improvement Boards (CIBs) and Rapid Improvement Events (RIEs).

· Other Duties as Assigned.

REQUIREMENTS

· Previous administrative, manufacturing, production, or related experience is helpful but not required.

· Strong attention to detail and organizational skills.

· Basic computer skills, including Microsoft Office, with the ability to learn ERP systems and related software.

· Effective written and verbal communication skills.

· Ability to follow established processes and priorities.

· Ability to work independently with minimal direct supervision.

· Ability to work in a fast-paced environment and manage multiple tasks.

· Ability to work collaboratively with the Scheduling and Production teams.

· Adaptability and willingness to learn new processes and technology.

· Openness to learning and utilizing AI-supported tools and technology to improve efficiency and workflow processes.

IMPORTANT NOTICE: Our Company takes the security and privacy of job applicants very seriously. We will never ask for payment, bank details, or personal financial information as part of the application process. All our legitimate job postings can be found on our official website under the careers section (https://www.gemline.com/s/careers).

Pay: $19.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Vision insurance

Work Location: In person