Tender & Admin Executive

-Search, identify and monitor relevant government, corporate and private-sector tender opportunities.
-Review tender requirements, eligibility criteria, specifications, submission procedures and closing dates.
-Coordinate the preparation and submission of tender documents, quotations, proposals and supporting documentation.
-Ensure all tender submissions are complete, accurate and submitted within the required deadlines.
-Liaise with relevant departments to obtain pricing, technical information, company documents and other information required for tender submissions.
-Maintain and regularly update company documents required for tenders, including company profiles, registrations, licences, certificates and supporting documents.
-Register and maintain the company’s profile on relevant government, corporate and e-tender portals.
-Monitor tender advertisements, invitations, briefings, site visits, submission dates and tender results.
-Attend tender briefings, site visits or meetings when required.
-Follow up on submitted tenders and update Management on tender status and outcomes.
-Maintain proper records of ongoing, submitted, successful and unsuccessful tenders for future reference.
-Prepare quotations, letters, reports, presentations and other business-related documents.
-Handle general administrative duties including filing, correspondence, document control and record keeping.
-Coordinate meetings, appointments and administrative arrangements related to business development activities.
-Liaise with government agencies, customers, suppliers, business partners and other external parties when required.
-Assist in preparing management reports and updates on tender and business development activities.
-Maintain confidentiality and proper control of company and tender-related information.
-Support the Business Development team in corporate projects, proposals and other administrative matters.
-Perform any other duties assigned by Management.