Tender & Billing Executive

We are looking for an experienced and responsible Tender & Government Liaison Executive to manage the complete tendering process related to various Government Departments.

The candidate will be responsible for identifying and monitoring government tenders, preparing and submitting tender documents through online tender portals, continuously following up on tender status, coordinating with concerned departments, preparing payment request letters and official correspondence, and ensuring timely completion of all tender-related activities.

The role requires strong follow-up skills, good documentation ability, attention to detail, and the ability to coordinate effectively with Government Departments and internal management.

Key Responsibilities:

• Monitor various Government Department tender portals and identify relevant tenders.
• Handle the complete tender process, from tender identification and document preparation to online submission and follow-up.
• Prepare, compile, verify, and upload all required tender documents within stipulated deadlines.
• Regularly monitor the status of submitted tenders and provide updates to management.
• Follow up on tender results, technical and financial bid status, work orders, agreements, and other related matters.
• Coordinate and communicate with concerned Government Departments regarding tender-related requirements and clarifications.
• Prepare payment request letters, reminder letters, forwarding letters, official correspondence, and other departmental letters as required.
• Follow up with Government Departments regarding pending bills, payments, work orders, approvals, and other official matters.
• Maintain proper records of tenders, submitted documents, correspondence, work orders, bills, payments, and follow-ups.
• Ensure timely submission of documents, letters, applications, and other requirements to the concerned departments.
• Coordinate with management and internal teams to collect the necessary information and documents for tender submissions.
• Maintain a systematic Tender Tracking / Follow-up Report and provide regular status updates to management.
• Handle multiple tenders and department-related activities simultaneously while meeting deadlines.
• Perform other duties and responsibilities assigned by the Management from time to time.

Required Skills:

• Good knowledge of Government Tenders and e-Procurement / Online Tender Portals.
• Experience in handling tenders related to Government Departments is preferred.
• Good knowledge of MS Office – Word, Excel, and Email.
• Ability to prepare professional letters and official correspondence.
• Strong communication, coordination, and follow-up skills.
• Good documentation and record-maintenance skills.
• Strong attention to detail and ability to meet deadlines.
• Ability to independently handle multiple tender-related activities.
• Good interpersonal skills and professional approach while coordinating with Government Departments.
• Willingness to take responsibility and complete assigned work within timelines.

Experience:

2–5 years of experience in Government Tender, e-Procurement, Tender Documentation, Department Coordination, Billing/Payment Follow-up, or a related field is preferred.

Candidates with relevant experience in handling Government Department tenders and online tender submissions will be given preference.

Qualification:

Any Graduate / Diploma / equivalent qualification.

Job Type:

Full-time

Work Location:

Guntur

Salary:

Rs.20,000 to Rs.30,000 per month, based on experience and skills.

Preferred Candidate Profile:

The ideal candidate should be responsible, proactive, well-organized, and strong in follow-up, with the ability to independently manage tender-related activities and coordinate with Government Departments. The candidate should be comfortable handling documentation, online submissions, official correspondence, and multiple deadlines.

Candidates with immediate joining availability and relevant Government Tender experience are preferred.

Pay: ₹20,000.00 - ₹30,000.00 per month

Work Location: In person