Tender & Procurement Administrator

Company Description

Electric Library (Malaysia) Sdn. Bhd. is a Malaysian technology company with over three decades of experience delivering innovative digital solutions to organizations across the public and private sectors. We help organizations accelerate their digital transformation journey through end-to-end solutions in digitization, digitalization and enterprise digital transformation. Our expertise spans AI-powered business solutions, Enterprise Document Management Systems, Knowledge Management, Asset & Inventory Management, RFID file and asset tracking, smart workplace technologies and fully integrated turnkey solutions. From consultation and system design to implementation, integration, cloud hosting and long-term support, we provide comprehensive solutions that enable organizations to work smarter, improve operational efficiency and unlock the full value of their information and assets.

Job Summary

We are seeking a detail-oriented and proactive Tender & Procurement Administrator to manage and coordinate tender submissions for government and private sector projects. The successful candidate will be responsible for identifying business opportunities, maintaining company registrations on procurement portals and preparing accurate, complete and compliant tender documentation.

Candidates should have practical experience with ePerolehan (eP), Ministry of Finance (MOF) and other relevant procurement portals including a good understanding of tender procedures, documentation requirements and online submission processes.

Key Responsibilities

• Monitor and identify tender, quotation (sebutharga), RFPs and other procurement opportunities from government agencies, statutory bodies, GLCs and private organizations.
• Manage and maintain company registrations, profiles, certifications and supporting documents across ePerolehan, MOF and other relevant procurement portals.
• Prepare, compile, organize and submit tender documents in accordance with the requirements, formats and deadlines specified by clients.
• Handle end-to-end tender administration including tender registration, document purchases, briefing arrangements, submission preparation and online submissions.
• Review tender requirements and ensure all mandatory documentation, forms, declarations and supporting materials are complete and compliant.
• Coordinate with internal departments, suppliers and business partners to obtain the necessary technical, commercial and administrative documentation.
• Maintain proper records of tender submissions, deadlines, clarification requests, outcomes and related correspondence.
• Monitor tender progress, follow up on submissions and provide regular updates to management.

Qualifications & Requirements

• Diploma or Bachelor's Degree in Business Administration, Management, Procurement or a related field.
• Prior experience in tender administration, procurement or government tender submissions is preferred.
• Familiarity with ePerolehan (eP), MOF registration and other government or private procurement portals is highly desirable.
• Good understanding of Malaysian government tender and quotation procedures, including mandatory documentation, compliance requirements and submission arrangements.
• Experience preparing, compiling, organizing and submitting tender documentation through online procurement portals.
• Proficient in Microsoft Office applications particularly Word, Excel and PowerPoint.
• Strong organizational skills, attention to detail and ability to manage multiple tender deadlines simultaneously.
• Good written and verbal communication skills in Bahasa Malaysia and English.
• Able to work independently, coordinate with different stakeholders and perform effectively under tight deadlines.