Tender and Proposal Administrator

Purpose of the role

We are seeking a motivated and detail-oriented Tender Executive to support and manage the end-to-end tendering process. The ideal candidate is familiar with Singapore government tender procedures, proficient in Microsoft Word, and possesses a strong willingness to learn, contribute ideas, and improve internal processes.

Key Responsibilities

·       Prepare, review, and submit tender documents in compliance with requirements and deadlines

·       Manage the full tender lifecycle, including document compilation, formatting, and submission

·       Liaise with internal stakeholders to gather necessary information for tender responses

·       Ensure all tender documents are complete, accurate, and aligned with client specifications

·       Review and amend formatting of DHI Proposals and Reports ahead of key submissions

·       Maintain proper documentation and records of submitted tenders

·       Monitor tender portals (eg GeBIZ) for new opportunities, updates, and clarifications

·       Track and disseminate daily tender alerts, highlighting relevant opportunities to internal stakeholders

·       Support post-submission clarifications and follow-ups as required

·       Monitor DHI Singapore’s general company email address, and disseminate proposal requests, contractual documents and other correspondence to the relevant DHI staff

·       Work with team members to ensure Company and Project-Specific Insurances are in place and renewed in a timely manner, and that competitive quotations for new project-specific insurance is provided in time for tender submissions (where needed)

·       Provide general office administrative and staff support when needed (e.g. greet visitors, arrange access cards for visiting DHI staff, handle correspondence and calls, assist with DHI staff travel arrangements, etc.)

·       Assist with planning, arrangements and logistics for company events, conferences and exhibitions

·       Support and cover for other members of the Proposal and Tender Admin team during planned or unplanned absences

·       Identify areas for improvement in tender processes and workflows, and proactively suggest enhancements

Experience & Knowledge

·       Diploma or Degree in Business Administration, Engineering, or a related field

·       3 to 5 years of experience in tender preparation or related roles

·       Familiarity with Singapore government tendering processes and platforms (e.g., GeBIZ)

·       Proficient in Microsoft Word; strong document formatting skills are essential

·       Excellent attention to detail and organizational skills

·       Strong communication and coordination abilities

·       Self-motivated, proactive, and eager to learn

·       Positive attitude with a willingness to contribute ideas for continuous improvement

Preferred Attributes

·       Ability to work under tight deadlines and manage multiple submissions

·       Team player with a collaborative mindset

·       Analytical thinker with a problem-solving approach